Job Description

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management and clerical tasks. This role involves providing exceptional customer service, managing schedules, and ensuring smooth daily operations within a professional environment. Bilingual proficiency is a plus, as well as experience with medical or dental reception, bookkeeping, and data entry.

Duties

Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy Perform data entry, filing, and document proofreading to ensure accuracy and organization Utilize Microsoft Office Suite, Google Workspace, and SAGE for various administrative tasks Assist with calendar management and scheduling appointments for staff or clients Provide customer support via phone and email, maintaining excellent phone etiquette and customer service standards Support office management activities such as bookkeeping, invoicing, and record keeping Maintain organized files both digitally and physically to ensure easy retrieval of information Handle general clerical duties including typing correspondence, managing office supplies, and supporting team members with personal assistant tasks as needed Ensure compliance with office policies and procedures while maintaining a professional work environment

Requirements

Proven experience in office administration or clerical roles; previous experience as a receptionist or personal assistant is preferred Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, QuickBooks, and data entry skills Strong organizational skills with the ability to multitask efficiently in a fast-paced environment Excellent communication skills, both verbal and written; bilingual abilities are advantageous Familiarity with multi-line phone systems, front desk operations, and office management practices Attention to detail for proofreading documents and maintaining accurate records Demonstrated time management skills to prioritize tasks effectively Office experience in medical or dental settings is a plus but not required Ability to handle sensitive information discreetly and maintain confidentiality High school diploma or equivalent required; additional administrative certifications are beneficial
Job Types: Full-time, Permanent

Pay: Up to $25.00 per hour

Expected hours: 37.5 - 40 per week

Benefits:

Casual dress Company car Company events Company pension Dental care Discounted or free food Extended health care Flexible schedule Life insurance On-site gym On-site parking Vision care Wellness program
Work Location: In person

Application deadline: 2025-12-15