Job Description

Administrative Assistant Sun Life Building| Montr\xc3\xa9al, QC
Who We Are: BGO is a leading, global real estate investment management advisor, real estate lender, and a globally recognized provider of real estate services. BGO serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BGO has offices in 28 cities across fourteen countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets. BGO is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life. For more information, please visit www.bgo.com BGO promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.
The Opportunity: Located in the heart of the financial district at the Sun Life Building in downtown Montr\xc3\xa9al, this position will be a part of the Property Management team. We are looking for someone who will demonstrate a strong sense of commitment and dedication in providing administrative, customer service and accounting support to our clients and team members. If you are curious about the property management industry and want to be part of an extraordinary team, we\xe2\x80\x99re looking for you!
What you will do: Administrative Functions

• Provide support to the Property Manager and office staff for all aspects of day-to-day activities for assigned buildings in portfolio.
• Produce, write, revise, layout and translate various business documents in French and English.
• Interact, communicate, and correspond professionally and effectively with all stakeholders, whether they are tenants, suppliers, professionals, visitors or maintenance staff.
• Coordinate the logistics of meetings and committees related to building management, prepare and distribute documents related to these meetings/committees, attend, take notes and follow up on decisions made at these meetings/committees.
• Produce PowerPoint presentations.
• Participate in the inputting of certain data related to the building\xe2\x80\x99s operation.
• Update and fill, both paper and electronic, of the various files and reports.
• Maintain and update tenant information, including phone numbers, contact names and emergency contacts information.
• Assist in the preparation of tenders and contracts.
• Maintain an up-to-date list of contracts by building.
• Embrace and pro-actively support BentallGreenOak\'s culture of environmental sustainability, and corporate and social responsibility.
• Produce comparative Excel spreadsheets.
• Assist with special projects, tenant events and other office functions as required.
• Assist with documentation of capital projects (CCDC2, denunciation, approval letter).
• Other tasks and responsibilities as may be required from time to time.

Accounting Functions

• Assist with accounts receivable processing, as required.
• Respond to supplier payment requests.
• Maintain petty cash.
• Regularly process VISA transaction statements for corporate cards.
• Prepare expense reports.
• Assemble and correct budget packages for properties for your clients.
• Participate in the compilation of year-end accruals and collect supporting documentation.
• Support property administrator in her daily duties as required.
• Assist with accounts receivables when required.
• Understand leases to ensure accurate information is received and maintained.
• Address vendor payment inquiries and validate account statement.

Who you are:

• At least 5 years\' experience in administration.
• Property management experience is considered an asset.
• Post-secondary education.
• Excellent oral and written communication and presentation skills; Ability to develop and sustain cooperative working relationships at all levels; ability to exercise confidentiality; displays enthusiasm and has a desire to learn; team player.
• Organizational/multi-tasking skills \xe2\x80\x93 ability to allocate one\'s time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities and adapt to new ideas and constant changes.
• Computer Skills \xe2\x80\x93 Advanced skills in Microsoft Office; particularly Word and Excel.
• Bilingual \xe2\x80\x93 Excellent command of French and English because of frequent communication with tenants and colleagues in other Canadian offices (spoken and written)
• Police Clearance \xe2\x80\x93 A criminal verification check is required for employment.

We thank all applicants for their interest in employment with BGO (Canada) LP, however only those selected for an interview will be contacted. At BGO, we recognize that each employee\xe2\x80\x99s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners, and stakeholders/investors. Therefore, we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply to our career opportunities. BGO is committed to equitable hiring practices, and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process. If you require accommodation, please email us at accessibility@bgo.com and include: Job posting number, your name and your preferred method of contact.