Job Description

Administrative Assistant

Location: Montreal, QC (Montreal)


Company: INFINITY GROUP CONSTRUCTION


Pay: From CA$55,000 per year (based on experience)

Job description:

About Us

Infinity Group Construction Inc. (IGC) is a leading Canadian-owned company, established in 2003 and based in Ontario. We specialize in comprehensive facility maintenance services, including plumbing, electrical, and general repairs serving both commercial and residential clients across Canada.


At IGC, we recognize that our employees are our greatest asset. We are committed to fostering a positive work environment that supports continuous learning and professional development.

The

Role

We are currently seeking a motivated and detail-oriented Administrative Assistant to join our dynamic Maintenance Operations team. This is a fully remote position based in Montreal, with the opportunity to play a key role in supporting day-to-day operations and project coordination. While the role is primarily remote, occasional travel to client locations within the Montreal area may be required.


You'll be responsible for a variety of administrative tasks, including data management, financial tracking, and communication with vendors and clients. This role is ideal for someone who thrives in a fast-paced environment and is looking to grow within a supportive and people-first company.

Key Responsibilities

Maintain and update internal databases with a high level of accuracy Prepare reports and manage records efficiently Perform basic accounting tasks, including invoicing and payment processing Provide administrative support to the maintenance operations team Communicate effectively with vendors, clients, and internal team members Support and monitor maintenance-related projects as needed Representing IGC in project meetings with internal and external stakeholders Attend pre-project and progress meetings, complete documentation, and assist with scheduling when needed Build and maintain strong relationships with clients, suppliers, and subcontractors

Core Skills / Qualifications

Fully bilingual in French and English (required) Strong proficiency in Microsoft Excel, Word, and Outlook (required) Proficiency in QuickBooks and sound knowledge of accounting principles (required) Knowledge of plumbing or facility maintenance is a strong asset Excellent communication and interpersonal skills Detail-oriented with strong organizational and time-management abilities Ability to handle sensitive information with discretion Self-motivated, reliable, and capable of working under pressure Positive attitude and a collaborative, problem-solving mindset

What we offer:

A fully remote position with a supportive and collaborative team environment People-focused leadership that values your input Health and dental benefits Targeted training and development opportunities

Note: While this is a fully remote position, occasional visits to client locations or in-person meetings within the Montreal area may be required.


Job Type: Full-time


Benefits:

Dental care Extended health care Work from home

Experience:

administrative assistant: 3 years (required) Excel Pivot Tables: 2 years (required)

Language:

French & English fluently (required)

Work Location: Remote


If you're a proactive and organized individual who excels at multitasking and thrives in a bilingual environment, we'd love to hear from you!


IGC is an equal opportunity employer. Accommodations are available upon request. If you require a specific accommodation during the application process, please let us know.

Adjointe administratifve

Location: Montreal, QC (Montreal)


Company: INFINITY GROUP CONSTRUCTION


Date posted: August 20, 2025


Pay: From CA$55,000.00 per year

Job description:

A propos de nous

Infinity Group Construction Inc. (IGC) est une entreprise canadienne de premier plan, fondee en 2003 et basee en Ontario. Nous nous specialisons dans les services complets de gestion d'installations (plomberie, electricite, reparations generales) pour une clientele commerciale a travers le Canada. Chez IGC, nous croyons que nos employes sont notre plus grande richesse et nous favorisons un environnement de travail positif axe sur le developpement professionnel.

Le poste

Nous recherchons une adjointe administratifve bilingue motivee pour rejoindre notre equipe des operations. Ce poste est entierement en teletravail (base a Montreal) et joue un role crucial dans la coordination de nos activites quotidiennes.


Le candidat ideal doit maitriser parfaitement le francais et l'anglais, tant a l'oral qu'a l'ecrit, afin de communiquer efficacement avec nos clients, fournisseurs et collegues a l'echelle nationale. Bien que le travail soit a distance, des deplacements occasionnels dans la region de Montreal pourraient etre requis pour des reunions ou des visites de sites.

Responsabilites principales

Assurer la tenue et la mise a jour rigoureuse des bases de donnees internes. Preparer des rapports et assurer une gestion documentaire efficace. Prendre en charge la comptabilite de base (facturation et suivi des paiements). Offrir un soutien administratif direct a l'equipe de maintenance. Agir comme point de contact entre les fournisseurs, les clients et l'equipe interne. Representer IGC lors de reunions de projet avec les parties prenantes. Batir et maintenir des relations de confiance avec les partenaires et sous-traitants.

Profil recherche

Maitrise parfaite du francais et de l'anglais (imperatif). Maitrise avancee de la suite Microsoft Office (Excel, Word, Outlook). Experience avec QuickBooks et bonnes notions de comptabilite. Connaissance du secteur de la construction ou de la maintenance (atout majeur). Sens de l'organisation, rigueur et excellente gestion des priorites. Capacite a travailler de maniere autonome sous pression.

Ce que nous offrons

Un poste entierement en teletravail, dans un environnement d'equipe solidaire et collaboratif Une gestion axee sur l'humain, qui valorise vos idees Assurances sante et dentaire

Note

: Bien qu'il s'agisse d'un poste en teletravail, des deplacements occasionnels chez les clients ou pour des reunions en personne dans la region de Montreal pourraient etre requis.


Si vous etes une personne proactive, organisee et capable de gerer plusieurs priorites de front dans un environnement bilingue, nous serions ravis de faire votre connaissance !


Veuillez soumettre votre CV en vous assurant que votre profil correspond aux exigences du poste.


IGC souscrit au principe de l'egalite d'acces a l'emploi. Des mesures d'adaptation sont offertes sur demande tout au long du processus de recrutement. Si vous avez des besoins particuliers, n'hesitez pas a nous en informer.

Type d'emploi

: Temps plein

Avantages :

Assurance Dentaire Assurance Maladie Complementaire Travail a domicile

Experience:

adjoint(e) administratif(ve): 3 ans (Obligatoire) Tableaux croises dynamiques (Excel): 2 ans (Obligatoire)

Langue:

couramment le francais et l'anglais (Obligatoire)

Lieu du poste : Teletravail


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