Job Description

Employer:

iA Financial Group

Office:

1981 McGill College Avenue

Location:

Montreal, Quebec

Other Possible Location(s):

Quebec, Quebec

Job category:

Customer Service and Administrative Support

Job ID:

JR10024868

Job type:

Permanent Job

Apply before:

2026-01-07

Description

---------------

Administrative assistant

Business unit: IT / Permanent / Full time (35h) / Hybrid / Quebec / Montreal / Number of position: 1 / Start date: January 2026

Build the future with us

Are you passionate about administrative tasks and eager to contribute to a company whose purpose is to help clients feel confident and secure about their future? As an administrative assistant, you will play a key role in planning, managing schedules, and providing essential administrative support to the senior director.


This position offers a great opportunity to showcase your skills and fully realize your potential within a caring and trustworthy organization. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation.

What You Will Accomplish With Us

As an administrative assistant, you will be at the heart of our mission. Here are your key responsibilities:

Provide administrative support to the Senior Director, including calendar management, proactive email handling, and planning and booking business travel. Coordinate events and meetings (committees, workshops, team gatherings), including room reservations and all related logistics. Prepare expense reports for the management team, ensuring compliance with company policies. Draft, review, and proofread various administrative documents. Actively participate in the onboarding process for new employees and serve as the primary point of contact for administrative and operational inquiries within the team. Track consultants' working hours, manage financial provisions, and process invoice payments for the department. Identify areas for improvement and implement optimizations in administrative processes.

What Could Accelerate Your Success in This Role

Possesses a minimum of 5 years of relevant experience in a similar role Recognized for strong attention to detail and resourcefulness Distinguished by initiative, collaborative mindset, and ability to serve as a liaison within the team Known for advanced knowledge of the Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams) Demonstrates a solution-oriented approach and a commitment to delivering excellent service to stakeholders Intermediate level of English proficiency, as the role requires communicating via email with various suppliers and external partners, reading and drafting documents in English, and frequent interactions with English-speaking colleagues and internal partners across Canada on a daily basis

Why You'll Enjoy Working With Us

A work environment where learning and development are deeply integrated into a collective pursuit of excellence A healthy, safe, equitable, and inclusive workplace where your potential can be freely expressed and nurtured The opportunity to work in a hybrid environment, supported by flexibility and access to inspiring, innovative workspaces. Competitive Benefits:
Flexible group insurance, a competitive pension plan, employee share purchase plan, vacation and personal wellness days, telemedicine, employee and family assistance program, ergonomic furniture program, performance bonus, discounts on iA products, and much more!

and Take Charge of Your Career--Where Your Talent Truly Matters!

Still Hesitating to Apply?

At iA, we believe in potential and value diverse experiences. If this role inspires you, go ahead and apply -- your place might be with us, and we'd love to get to know you!

Get ahead of your career, where your talent belongs

-------------------------------------------------------


See why so many people choose iA!

Company Overview

--------------------


iA Financial Group is the strength of a company with a human side, with its over 10,000 employees. Together, we have earned the trust of our more than five million clients and 50,000 advisors who have chosen us for their insurance, savings, and wealth management.



With over $235 billion in assets, we're a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 130 years, we have believed that it's by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.



At iA, we're invested in you.

Our commitment to Diversity and Inclusion

---------------------------------------------

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.


Please note that if you need help or assistance to make the recruitment process more accessible for you, write to us. Someone from our team will be happy to assist you.


Business unit: IT / Permanent / Full time (35h) / Hybrid / Quebec / Montreal / Number of position: 1 / Start date: January 2026

Build the future with us

Are you passionate about administrative tasks and eager to contribute to a company whose purpose is to help clients feel confident and secure about their future? As an administrative assistant, you will play a key role in planning, managing schedules, and providing essential administrative support to the senior director.


This position offers a great opportunity to showcase your skills and fully realize your potential within a caring and trustworthy organization. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation.

What You Will Accomplish With Us

As an administrative assistant, you will be at the heart of our mission. Here are your key responsibilities:

Provide administrative support to the Senior Director, including calendar management, proactive email handling, and planning and booking business travel. Coordinate events and meetings (committees, workshops, team gatherings), including room reservations and all related logistics. Prepare expense reports for the management team, ensuring compliance with company policies. Draft, review, and proofread various administrative documents. Actively participate in the onboarding process for new employees and serve as the primary point of contact for administrative and operational inquiries within the team. Track consultants' working hours, manage financial provisions, and process invoice payments for the department. Identify areas for improvement and implement optimizations in administrative processes.

What Could Accelerate Your Success in This Role

Possesses a minimum of 5 years of relevant experience in a similar role Recognized for strong attention to detail and resourcefulness Distinguished by initiative, collaborative mindset, and ability to serve as a liaison within the team Known for advanced knowledge of the Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams) Demonstrates a solution-oriented approach and a commitment to delivering excellent service to stakeholders Intermediate level of English proficiency, as the role requires communicating via email with various suppliers and external partners, reading and drafting documents in English, and frequent interactions with English-speaking colleagues and internal partners across Canada on a daily basis

Why You'll Enjoy Working With Us

A work environment where learning and development are deeply integrated into a collective pursuit of excellence A healthy, safe, equitable, and inclusive workplace where your potential can be freely expressed and nurtured The opportunity to work in a hybrid environment, supported by flexibility and access to inspiring, innovative workspaces. Competitive Benefits:
Flexible group insurance, a competitive pension plan, employee share purchase plan, vacation and personal wellness days, telemedicine, employee and family assistance program, ergonomic furniture program, performance bonus, discounts on iA products, and much more!

and Take Charge of Your Career--Where Your Talent Truly Matters!

Still Hesitating to Apply?

At iA, we believe in potential and value diverse experiences. If this role inspires you, go ahead and apply -- your place might be with us, and we'd love to get to know you!


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