Job Description

What are your contributions to the team?

Provide administrative support to members of the Legal services leadership team. Accomplish administrative tasks, which require a thorough comprehension of the business and legal activities and practices. Draft letters, emails, and other documents of an administrative nature. Manage the agenda/calendar and emails of the leaders you will support. Coordinate meetings, appointments, travel reservations and organize business trips. Ensure follow-up on activities and files of the leaders you will support. Compile and update data for various reports. Prepare and verify expense claims in accordance with company policies. Organize and classify documents and files in accordance with applicable policies. Create and maintain databases/lists. Use judgment and initiative to plan and organize the assigned tasks. Support the invoicing and accounts payables process for the certain external providers.

How to thrive in this role?

You hold a College Diploma in office management, an Attestation of Collegial Studies in office management with legal specialization, a diploma in legal secretarial studies, or an equivalent. You have at least 7 years of relevant experience or equivalent combination of education and experience. You have experience working with lawyers, including litigators. You are able to work in a minimal supervision environment, involving coordination and organization of work methods for the assigned duties. You are able to work under pressure and handle multiple priorities. You are a team player. You are bilingual, English and French, spoken and written (perfect command of terminology, syntax, grammar and punctuation.) You have experience with invoicing, accounts payables or accounting processes. You have an extended knowledge of computer applications (SAP, Concur, Excel, Word, PowerPoint, Salesforce.com, etc.).
Candidate must be bilingual with experience working with lawyers, including litigators. Labour and employment experience an asse

Job Type: Full-time

Pay: $25.00-$30.00 per hour

Expected hours: 40 per week

Work Location: In person