Job Description

Job Title: Administrative Assistant / Front Desk Executive

We are hiring a full-time, in-person Administrative Assistant / Front Desk Executive for our Mississauga office. This role is ideal for someone who is confident, outspoken, and comfortable handling multiple responsibilities in a busy office environment.

About the Company:

We are a client-focused professional services firm based in Mississauga, working closely with students and clients across the GTA. Our work involves appointments, documentation, and day-to-day administrative coordination. We value clear communication, professionalism, and good customer service.

Job Responsibilities:

Manage front desk duties, including greeting visitors and handling multi-line phone calls professionally Book, confirm, and manage appointments and calendars Provide courteous and prompt customer service to clients and visitors Perform accurate data entry using Microsoft Office and Google Workspace Maintain electronic and physical filing systems for easy document access Assist with basic bookkeeping tasks using QuickBooks or similar software Proofread documents before sharing or filing Support daily admin work such as scanning, copying, emailing, and mailing documents Coordinate meetings and follow up with clients as required Handle client records and documentation (experience with medical or dental offices is an asset, not mandatory)

Requirements:

Fluent in

English, Hindi, and Punjabi (mandatory)

Confident speaker with good phone etiquette Strong multitasking and organisational skills Basic computer knowledge (MS Office, Google Workspace, email, WhatsApp) Candidate must be in Canada and legally eligible to work This is a full-time, in-person position

Job Location:

Mississauga, ON

Job Type: Full-time

Pay: $17.20-$27.78 per hour

Expected hours: 35 per week

Work Location: In person