Job Description

About the Company

We are a small, but fast-growing interior surface refinishing company working with homeowners, designers, and commercial clients across the GTA. Our focus is high-quality work, smooth client experience, and organized project delivery.

We value clarity, responsibility, strong communication, and a proactive mindset. As we continue to expand, we are looking for a tech-savvy assistant who can support our operations, sales, and customer communication.

About the Role

This position supports both administrative and sales functions.

You will work closely with our team to keep projects organized, customers informed, and internal processes running efficiently. We're looking for someone who enjoys solving problems, brings a friendly and upbeat energy, and works well with others. We provide training, structure, and long-term growth opportunities into sales admin or project management.

Responsibilities

correspond with customers daily (email, phone, CRM messages) prepare contracts, invoices, estimates, and project paperwork order supplies and coordinate deliveries data entry and CRM updates with high accuracy maintain organized records for potential, active, and scheduled projects provide general administrative support to the team assist customers with material and pattern selections (training provided) support sales meetings (notes, prep, follow-ups) post content and communicate on social media following a provided plan (training provided) use digital tools, templates, and systems to streamline tasks

What We're Looking For

Must-haves:

strong English writing and communication skills tech-savvy and comfortable learning new digital tools quickly ability to work independently without micromanagement friendly, professional communication style good design sense / eye for aesthetics

Nice-to-haves:

basic social media knowledge experience or interest in design or construction comfort working in a fast-paced small business environment CRM experience

Hours & Work Structure

25-35 hours per week flexible hours within 8:00-19:00 window in-office during probation hybrid model afterward (three required in-office days)

Compensation

20-25 CAD/hour

, depending on experience.

Growth Opportunities

This role can grow into:

Sales Administrator Project Coordinator / Project Management Assistant Operations Support Lead
Job Types: Full-time, Part-time

Pay: $20.00-$25.00 per hour

Expected hours: 30 per week

Benefits:

Casual dress Flexible schedule On-site parking
Work Location: Hybrid remote in Mississauga, ON L5L 5M5