Job Description

Tri-Phase is an environmental and construction company that is located in Mississauga, Ontario. We provide numerous services ranging from demolition, soil and groundwater remediation to drilling.

We are looking for a motivated and enthusiastic individual to join our team as an administrative assistant.

The job responsibilities include but are not limited to:

- assisting project managers and estimators on a day to day basis to prepare and send out estimates and quotes

- assist with all Requests for Proposals (RFPs) including RFSQs, RFQs, etc.

- source new leads for the business through company's contacts and websites

- prepare files as required for leads and projects

- prepare billing for clients based on pre-approved rates as well as time and material unit rates

- coordinate with vendors and trades

- prepare start-up documentation and ongoing documentation for clients

- find lodging and stays for workers

- utilize our project management software to complete all required information for leads and projects

- prepare written proposals for certain jobs and leads

- ensure documentation for projects are up to date and contain all required information

- maintain hard copy and electronic filing system

- resolve administrative problems and inquiries

- prepare and modify documents including correspondence, reports, and emails

Job Skills:

- Proven organizational and time management skills

- Must be personable and maintain a high level of professionalism and confidentiality

- Strong Attention to detail

- Must be proficient in Microsoft word and excel

- Must have excellent written and communication skills

Job Type: Full-time

Benefits:

Dental care Extended health care Vision care
Application question(s):

What are your salary expectations
Work Location: In person