Job Description

Overview

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office, providing support to various departments, and enhancing overall efficiency. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a customer-focused mindset.

Responsibilities

Manage front desk operations, including greeting visitors and answering phones with professionalism and courtesy. Perform data entry tasks accurately and efficiently, maintaining up-to-date records. Utilize Microsoft Office Suite and Google Workspace for document creation, spreadsheet management, and presentations. Handle filing systems to ensure easy access to important documents. Provide exceptional customer service by addressing inquiries and resolving issues promptly. Proofread documents for accuracy and clarity before distribution. Support various administrative functions such as scheduling appointments, managing calendars, and coordinating meetings. Maintain confidentiality of sensitive information in compliance with company policies.

Requirements

Proven experience in an administrative role; previous clerical or office experience is preferred. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications. Familiarity with QuickBooks is a plus; experience in bookkeeping is advantageous. Strong typing skills with attention to detail for data entry tasks. Excellent organizational skills to manage multiple tasks effectively. Demonstrated ability to provide outstanding customer support with a friendly demeanor. Experience handling multi-line phone systems with proper phone etiquette. Previous experience in a medical or dental office setting is desirable but not mandatory. Ability to work independently as well as part of a team in a fast-paced environment. Join us as we strive for excellence in our administrative operations while providing top-notch support to our team and clients. We look forward to welcoming an enthusiastic Administrative Assistant who shares our commitment to quality service.
Job Types: Full-time, Permanent

Pay: $17.20-$27.80 per hour

Work Location: In person