Job Description

Division: Public Health Services

Job Status: Permanent Part Time

Number of Positions: 1

Hours of Work: 8:30 am - 4:30 pm, Monday to Thursday, 28 hours per week

Wage Rate: $34.73 - $41.35 per hour

Posting Date: Monday, June 23, 2025

Closing Date: Sunday, July 6, 2025

Company Biography

The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents. The Corporation's seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 25 library branches, two museums, an art gallery, archives, local roadways, public health services, housing services, social services, building services and planning and development services. Lambton County is a community dedicated to economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.

Position Summary

Provide administrative assistance to the Medical Officer of Health (MOH) in a wide range of duties related to scheduling and booking, supporting projects and initiatives, and ensuring the accurate and timely completion of routine and non-recurring administrative activities. Provide back-up support and additional capacity to Administrative Assistants - Lambton Public Health as required.

Job Duties and Responsibilities

Administrative Support/Liaison:

Assist MOH in management of schedule (calendar, appointments, schedule, and coordinate meetings, etc.)

Conduct preliminary research as requested by the Medical Officer of Health

Prepare presentations and other communication products for internal and external audiences

Develop and distribute operational procedures and responses on behalf of the Medical Officer of Health

Maintain and update the records management system for the Office of the MOH

Receive, record, and distribute correspondence

Organize and schedule meetings

Prepare information folders and briefing notes

Respond (and refer when appropriate) to inquiries from staff and external organizations. (i.e., Ministry of Health)

Track on-going projects for timelines and developments

Conducting usage/cost comparisons for budgetary reference

Human Resource Management:

Provide administrative assistance with the recruitment and selection process (i.e., schedule interviews, preparing documents)

Prepare and develop new employee sign-on packages and orientations

Develop and distribute Employee Data Forms

Maintain and update Performance Appraisal schedules

Financial:

Process Accounts Payable/Receivables for department

Coordinate the purchasing of all supplies and services for program area

Assist in budget processing by conducting inquiries and generating financial reports

General:

Incumbents must keep up-to-date on all relevant legislation, collective bargaining agreements, County Policies and Procedures, etc. ensuring that these are implemented as prescribed

Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position's Physical Demands Analysis


These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.

Supervision Requirements

Direct Supervision: Not applicable



Indirect Supervision: Not applicable



Functional Authority: Not applicable

Credentials Required

Minimum Formal Education

A 2-year Community College Diploma in Business/Office Administration or the equivalent

Experience

1-2 years of experience within an office setting

Knowledge and experience with accounting practices and procedures

Proficient in all Microsoft Office programs,

Experience with accounting programs is an asset

Must possess diplomacy, tact, and strong communication (verbal and written) skills

* Demonstrated ability to establish priorities and manage time efficiently