Job Description

About Sriskanda Property Management Inc.

Sriskanda Property Management Inc.

specializes in providing comprehensive management services for residential properties, primarily serving

small landlords across Ontario

. We are dedicated to maximizing our clients' investments while ensuring positive relationships with their tenants and upholding compliance with the

Residential Tenancies Act (RTA)

.

Job Summary

We are seeking a

detail-oriented and highly organized Administrative Assistant

to be the operational backbone of our property management office. The ideal candidate will possess strong clerical and organizational skills, exceptional communication abilities, and proficiency with relevant office software. This role is crucial for managing administrative property cycles, providing excellent service to our landlords and tenants, and ensuring the smooth, compliant daily operation of our business in Ontario.

Responsibilities

Tenant and Landlord Communication:

Manage incoming communications, including answering inquiries via phone and email from current and prospective tenants and small landlord clients with

professionalism and courtesy

.

Lease and Document Administration:

Assist in preparing, organizing, and tracking essential property documents, including

lease agreements, renewal notices, maintenance work orders, and tenant applications

.

Maintenance Coordination:

Act as the primary administrative liaison for maintenance requests;

log new issues, dispatch contractors, track service status

, and communicate progress updates to tenants and landlords.

Financial Support:

Support basic financial administration such as

processing rent payments, tracking utility bills, basic invoicing, and expense record keeping

using QuickBooks or similar software.

Data and Record Management:

Perform accurate data entry and maintain organized digital and physical records, ensuring all property and tenant files are in compliance with

Ontario privacy and property regulations

.

Office Operations:

Manage front desk duties, coordinate meetings/inspections, schedule property-related appointments, and assist with general clerical tasks and proofreading.

Compliance Assistance:

Assist the Property Management team with compiling necessary documentation for regulatory requirements and applications (e.g., Landlord and Tenant Board forms).

Workflow Improvement:

Assist with administrative projects to improve efficiency and productivity within the property management workflow.
Qualifications

Proven Experience

in an administrative or clerical role; experience in

property management, real estate, or a related regulated field

is highly preferred.

Strong Computer Skills

with proficiency in

Microsoft Office (Word, Excel), Google Workspace, and QuickBooks

or similar accounting software.

Exceptional Organizational Skills

with

attention to detail and accuracy

in data entry, proofreading, and maintaining comprehensive filing systems.

Excellent Customer Service Skills

with professional phone etiquette and the ability to manage diverse stakeholder communications (landlords, tenants, vendors).

Ability to manage multiple tasks

simultaneously, prioritize urgent requests (especially maintenance), and maintain a high level of professionalism under pressure.

Prior experience

with front desk operations and basic bookkeeping is preferred.

Knowledge of the Residential Tenancies Act (RTA)

and standard landlord/tenant procedures in Ontario is a significant asset.
Why Join Sriskanda?

This position offers an opportunity to be an

integral part of our team

, directly supporting small business owners (our landlords) and ensuring quality living standards for tenants across Ontario.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

Work from home
Education:

AEC / DEP or Skilled Trade Certificate (required)
Work Location: Hybrid remote in Markham, ON L3S 4T2