Job Description

Unionville College is searching for an Administrative Assistant who is interested in working at an exciting and dynamic environment that offers a challenging pace, involving multi-tasking and supporting a variety of executive administrative functions, are suitable for this position. This position is responsible for a wide variety of administrative office duties. Duties include general office activities, greeting and screening visitors, answering and referring inbound telephone calls, scheduling meetings, supporting teachers with various tasks, bookkeeping and payment management as well as liaising with students in need of assistance.

In this central role, the Administrative Assistant is the first point of contact and is instrumental in providing customer service to students, parents, employees and external visitors to the School.

The successful candidate will possess excellent communication skills and strong interpersonal skills as well as a proven track record of an ability to multi-task while maintaining a high level of attention to detail. Additionally, the candidate will be committed to providing exceptional customer service and emanating a high level of professionalism when assisting all internal and external community members.

Key Responsibilities

As the first point of contact in the School, present a professional and courteous image of the staff to provide client and customer support to all members of the community Provide immediate response to urgent requests (e.g. first aid, or maintenance staff); Switchboard operation, and screening of calls to relevant faculty and staff Working to update necessary changes in the School database and the inputting and removal of new and retired students, respectively; in charge of ONSIS submissions and reporting Checking attendance logs submitted by teachers for unidentified absences and following up with families each morning Establishing, organizing, and maintaining files, records, and reports Manage the collection, processing, and bookkeeping of payments from families for various school activities, programs, and services. Handle financial transactions, ensuring accuracy and timely processing. Collaborate with relevant departments to ensure financial records are up-to-date and accurate. Track reception supplies and maintain inventory; In charge of the administration of after school programs and field trips/excursions/visitors, etc. Provide general administrative assistance to staff as assigned, including coordinating meetings and preparing meeting support packages; Draft emails and type forms, letters, reports, and memos as necessary Coordinate and manage the registration and re-registration of new and returning families, respectively Assisting with school special events including assemblies, photo days, and helping with large mailings Responsible for sending and receiving courier packages as required, as well as ordering and tracking deliveries As a front-of-the-house worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions

Qualifications

High School diploma or GED is required, with post-secondary training an asset

Minimum 3 year experience in an Administrative Assistant role

(essential)

Minimum 1 year experience

in a

school environment

or demonstrated record of motivation to work with children (essential) Strong knowledge of general office procedures Proficient at bookkeeping and general knowledge of accounting practices Strong written and verbal skills with demonstrated ability to be able to communicate with precision

Professionalism, composure and excellent manners

Flexible attitude and teamwork orientation Proven, tried-and-true techniques for organizing files and information Ability to learn quickly and multi-task in a fast-paced work environment Expert knowledge with Microsoft Office Suite (Outlook, Word, Excel), SharePoint and Google Suite (Docs, Sheets, Slides, Drive) with an ability and desire to learn new technologies
At Unionville College, we foster a collaborative and supportive work culture that encourages professional growth and development. Join our passionate team of educators and contribute to the success of our students.

Unionville College is an equal opportunity employer and are committed to providing accommodations for applicants with disabilities. If you require accommodations during any stage of the recruitment process, please let us know. All requests for accommodations will be treated confidentially and will be met to the best of our ability in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

While all applicants are thanked for their interest, only those selected for an interview will be contacted.

Job Type: Full-time

Benefits:

Dental care Extended health care On-site parking Paid time off RRSP match
Ability to commute/relocate:

Markham, ON L3R 0M1: reliably commute or plan to relocate before starting work (required)
Application question(s):

Do you have a minimum of 1 year experience in a school environment?
Experience:

Administrative: 3 years (required)
Work Location: In person