Job Description

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We are looking for a detail-oriented Administrative Assistant to join our team in Markham, Ontario. This long-term contract position offers the opportunity to work closely with managers and business partners to ensure smooth operations. As part of the role, you will be responsible for a mix of administrative tasks, data management, and communication support. The position requires on-site work four days a week, with an option to work remotely one day.
Responsibilities:

• Manage team mailboxes, ensuring timely responses and accurate dissemination of information.
• Prepare and distribute reports to various internal groups, ensuring accuracy and clarity.
• Perform data entry tasks, transferring information from Excel to other systems like PowerBI.
• Utilize Excel for basic data management functions, including filtering, creating pivot tables, and updating fields.
• Provide regular updates and feedback to managers, maintaining clear and effective communication.
• Collaborate with business partners to address inquiries and ensure alignment on tasks.
• Monitor inventory and sales numbers, preparing summaries as needed.
• Coordinate schedules and appointments to support team operations efficiently.
• Assist with inbound and outbound communication, including emails and calls.
• Ensure accurate documentation and organization of administrative records.

Requirements:

• Minimum of 2-3 years of experience in an administrative role, with a proven track record of success.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong communication skills, both written and verbal, to interact effectively with team members and stakeholders.
• Ability to perform basic Excel functions such as pivot tables and data filtering.
• Experience with data entry and database management.
• Highly organized with excellent attention to detail and the ability to multitask.
• Familiarity with PowerBI is a plus but not mandatory.
• Customer service experience, including handling inbound and outbound calls, is preferred.

Skills Required