Job Description

: Jobs

Job Title:

Administrative Assistant - Marine Division

Location:

Long Pond Office, Coastal Shipping Limited

Reports to:

Marine Division, with cross-support to Accounting & Operations

Employment Type:

Full-time

Start Date:

ASAP

Application Deadline:

October 31, 2025

Position Overview

Coastal Shipping Limited is seeking a

detail-oriented and motivated Administrative Assistant

to join our Marine Division. This role supports Accounting, Human Resources, and Operations, with a focus on

data entry, document management, and crew scheduling systems

(e.g., PAL, payroll).

You'll play a key role in ensuring accuracy, supporting HR documentation, and helping maintain compliance with company policies and marine industry standards.

Key Responsibilities

Accounting Support

: Process invoices, purchase orders, expenses, payroll input, and leave-day tracking.

HR Assistance

: Support onboarding, training, personnel records, and recruitment tasks.

Administrative & Data Entry

: Update crew schedules, compliance records, certifications, and appraisals. Prepare reports, spreadsheets, and presentations.

General Office Support

: Coordinate travel/accommodations, manage correspondence, and assist managers and vessel personnel.

Qualifications

Diploma or certificate in

Office/Business Administration

or

Accounting

preferred. 2+ years of administrative experience in a corporate or multi-department setting. Proficient in

Microsoft Office Suite

(Word, Excel, Outlook, PowerPoint). ERP/payroll software experience (PAL an asset). Strong attention to detail, multitasking, and organizational skills. Excellent communication and interpersonal skills. Ability to work independently and within a team.

Why Join Us?

Support a

vital industry in Canada's North

. Work in a

collaborative, supportive team environment

. Gain

exposure to marine operations, HR, and accounting

. Competitive salary and

comprehensive benefits package

.

Interested applicants:

Please email your resume to

contact@woodwards.nf.ca

.
We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $16.44-$30.29 per hour

Expected hours: 40 per week

Benefits:

Casual dress Company events Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Tuition reimbursement Vision care Wellness program Work from home
Work Location: In person