Job Description

Job Title:

Administrative Assistant

Company:

ONESource Moving Solutions

Location:

Servicing Windsor-Essex and Chatham-Kent territories

About Us

At ONESource Moving Solutions, we specialize in move management, helping seniors, professionals, and families through life transitions with care, compassion, and efficiency. Our mission is to take the stress out of changing your address. Learn more at www.onesourcemoving.ca.

We are seeking a

full-time Administrative Assistant

to support our office operations, leadership team, and client services. This role is central to keeping our business running smoothly and ensuring our clients receive the outstanding service ONESource is known for.

As an Administrative Assistant, you will play a key role in supporting the Sales & Operations Manager and CEO while ensuring day-to-day office tasks are handled efficiently. Your responsibilities will include:

Client Communication:

Answer phone calls and emails, providing prompt and professional responses.

Scheduling & Coordination:

Book client consultations, move dates, and assist with the team's schedule preparation.

Document Preparation:

Create new client files, ensuring all details are documented. Draft emails, marketing materials (Canva), and assist management with other development tasks.

Data Management:

Maintain accurate records in Google Workspace and our CRM system.

Invoicing & Payments:

Assist with creating invoices, processing payments, and tracking accounts.

Office Support:

General administrative duties, filing, and supporting the leadership team as needed.

Team Assistance:

Provide scheduling and communication support to staff and subcontractors.

Requirements

2-3 years of experience in an administrative or office support role. Excellent communication and interpersonal skills. Strong organizational abilities with attention to detail. Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar). Comfortable managing multiple tasks in a fast-paced environment. Experience with scheduling, CRM, or bookkeeping software is an asset. 1-2 years of accounts receivable experience, including creating invoices, and tracking payments.

Why Work with ONESource?

Starting Pay Range:

$19-$23/hr

Schedule:

Full-time, Monday-Friday

Work Location:

In person (Windsor-Essex/Chatham-Kent)

Culture:

Women-led, supportive, and client-focused team environment.

Meaningful Work:

Be part of a company that makes a difference during major life transitions.

Growth Opportunity:

Room to expand your role as the company continues to grow.
If you are organized, dependable, and ready to contribute to a growing company, we'd love to hear from you.

Apply today and help ONESource Moving Solutions continue to make moving stress-free for our clients.

Job Type:

Full-time

Benefits:

On-site parking

Job Types: Full-time, Permanent

Pay: $19.00-$23.00 per hour

Expected hours: 35 - 40 per week

Benefits:

On-site parking
Language:

English (required)
Licence/Certification:

G license & your own vehicle? (required)
Work Location: In person