Job Description

Join Our Team at MacLeod Cares Mahone Bay - Now Hiring an Administrative Assistant!

MacLeod Cares Mahone Bay is centrally located and currently seeking a dedicated

Administrative Assistant

to join our team. We're looking for someone who is committed to service excellence and passionate about delivering high-quality, person-centered care.

At MacLeod Cares, we pride ourselves on creating positive, fair, and supportive workplaces where team members can thrive and grow their careers. We're seeking motivated and compassionate individuals who share our commitment to maintaining the highest standards in resident care.

As an Administrative Assistant, you will play a key role in supporting daily office operations, staff, residents, and their families in a fast-paced long-term care environment. If you are organized, proactive, and an effective communicator, we encourage you to apply today!

Key Responsibilities

Support the Director of Facility and Resident Care

Manage office tasks: inquiries, mail, files, supplies, invoices, and petty cash

Maintain office equipment and update records (emergency call lists, bulletin boards)

Prepare resident admission packages and assist families with services

Support financial records (PUA accounts, Resident/Family Councils)

Assist with scheduling and staff orientation as needed

Qualifications:

Diploma in Business Administration or equivalent experience

2+ years of office experience preferred

Proficiency in Microsoft Office (Word, Excel) and accounting systems

Strong organization, communication, and problem-solving skills

Ability to work independently and meet deadlines

Must pass a

Vulnerable Sector Check

and have a

valid driver's license

Wage: $21.75 per hour

Please submit your to Janice.Jorden@macleodgroup.ca, subject line: Admin MBNH.

Job Type: Full-time

Pay: $21.75 per hour

Expected hours: 40 per week

Benefits:

Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care Wellness program
Work Location: In person