Job Description

JOB OPPORTUNITY ADVERTISEMENT

POSITION TITLE: Administrative Assistant

HOURS: 40 Hours per week

TYPE OF ADVERTISEMENT: Contract - approximately 1yr

Community Living London is a Not-for Profit organization dedicated to supporting people with developmental disabilities to live fulfilled lives in collaboration with families and the community.

GENERAL INSTRUCTIONS:

The Administrative Assistant is responsible for ensuring the completion of operational tasks required by the program Supervisor, Community Services Manager and staff members in Community Services. This position also supports the on-going administrative activities of the agency and is expected to initiate solutions to an array of situations while maintaining confidentiality. The Administrative Assistant is responsible for providing exceptional customer service to internal and external customers.

Resume should include details of education and experience including temporary assignment experience gained. Applicants must clearly demonstrate on their application and during the selection process that they meet all the essential criteria. During the selection process you must provide concrete examples which illustrate how you meet each qualification. Candidates will not be solicited for missing information.

ESSENTIAL QUALIFICATIONS:

EDUCATION:

Completion of post-secondary education in a related field of Social Services or Office Administration.

OPERATIONAL REQUIREMENTS:

Valid G class driver's license is required and use of vehicle Drivers Abstract completed within past 3 months Current Vulnerable Sector Check

EXPERIENCE:

Prior administrative experience required Experience working in a busy office environment Experience working with databases

ABILITY, SKILL AND KNOWLEDGE:

Ability to effectively problem solve in a timely manner Excellent communication skills Attention to detail Proficiency with Outlook, and the Windows Office environment (Excel, Word, PowerPoint) Excellent customer service skills Ability to prioritize tasks, manage multiple projects Display strong technical and analytical skills Critical thinking and an ability to work well under pressure is required Excellent organizational, interpersonal and communication skills, both written and oral is required.

PERSONAL SUITABILITIES (Core Competencies):

Collaboration Creative Problem Solving and Decision making Initiative Interpersonal Relations and Respect Planning and Organizing

ASSET QUALIFICATIONS

Experience in the not-for profit sector Demonstrated Project Management Demonstrated Office Administration Courses in Database Management and Spreadsheet Creation

Valued People Inclusive Community

: Community Living London is committed to building a diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages women, Aboriginal persons, persons with a disability and members of visible minority groups to apply. Community Living London is committed to developing inclusive, barrier-free selection and appointment processes and work environments. If contacted in relation to this process, please advise the organization's representative of your need for accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.

OTHER NOTES:

Only those selected for an interview will be contacted. Reference checks will be sought. An interview will be administered. A written examination may be administered. Candidates must meet the essential qualifications to be appointed to a position. Acknowledgment of receipt of applications will not be sent. You must provide proof of your education credentials. For this selection process, our intention is to communicate with the candidates by email. Candidates who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email).

Job Type: Full-time

Pay: $21.00 per hour

Expected hours: 40 per week

Work Location: In person