Job Description

Job Title:

Administrative Assistant - Logistics and Inventory Management

Job Overview

We are seeking a detail-oriented and organized

Administrative Assistant

to support our

logistics, inventory, and administrative operations

in a dynamic

store equipment products company

. The ideal candidate will ensure smooth coordination between office, warehouse, and supplier activities by managing documentation, tracking inventory, and assisting with order and shipping processes. This position is best suited for someone who enjoys working with data, thrives in an organized office environment, and has some experience with logistics or inventory management systems.

Key Responsibilities

Inventory and Logistics Coordination

Maintain accurate records of inventory levels, product orders, and shipments using internal systems and

QuickBooks

. Assist with the creation of purchase orders, invoices, and packing lists. Communicate with suppliers, shipping carriers, and warehouse staff to track orders and deliveries. Update inventory data and reconcile stock discrepancies in coordination with the operations team. Monitor supply levels and assist in reordering products to maintain stock availability.

Administrative Support

Perform data entry, filing, and document management with a high level of accuracy. Handle phone and email inquiries, providing courteous and efficient communication with customers and vendors. Support the management team with scheduling, recordkeeping, and general administrative duties. Maintain organized digital and physical filing systems for logistics, accounting, and product records.

Collaboration and Office Coordination

Work closely with the logistics, accounting, and sales departments to ensure information accuracy across systems. Help streamline office procedures to improve efficiency in order tracking and communication. Prepare internal reports and summaries as needed (e.g., inventory status, shipment logs).

Skills & Qualifications

Previous experience in

administrative, logistics, or inventory management support

roles preferred. Proficiency in

Microsoft Office Suite (Word, Excel, Outlook)

and

Google Workspace

. Familiarity with

QuickBooks

and/or logistics or inventory software (such as SOS Inventory, Fishbowl, Cin7, or similar) is highly desirable. Strong attention to detail and organizational skills. Excellent written and verbal communication abilities. Ability to work independently while coordinating with multiple departments. Analytical mindset and comfort with handling numbers and data entry.
Job Types: Full-time, Permanent

Pay: $42,764.68-$45,679.47 per year

Benefits:

Dental care Extended health care On-site parking
Work Location: In person