Job Description

About Us

Livia Diamonds is a small, family-run jewelry studio in downtown Toronto specializing in custom-made engagement rings and fine jewelry. We pride ourselves on craftsmanship, transparency, and personalized service -- whether clients are creating a one-of-a-kind ring or choosing from our curated selection of moissanite and lab-grown diamond designs.We're looking for a

highly detail-oriented Administrative Assistant

to help keep our operations organized and running smoothly. The ideal candidate is proactive, organized, and comfortable managing both administrative and day-to-day tasks.

Key ResponsibilitiesOffice & Administrative Support

Provide a warm, professional, and welcoming experience for clients visiting the studio Organize and maintain office space (restocking supplies, cleaning displays, etc.) Manage the phone and email inbox -- responding to general inquiries and booking appointments Track active jewelry orders on spreadsheets and ensure jobs are updated and on schedule Coordinate pickups, repairs, and courier shipments Liaise with suppliers, setters, and workshops to ensure production runs smoothly Keep client files, records, and prototypes organized Take photos and videos of finished rings and in-progress designs for Communications Manager

Qualifications

Exceptional organizational and multitasking skills Excellent written and verbal communication Strong customer service and interpersonal abilities Comfortable using Google Workspace (Sheets, Drive, Gmail) Experience with social media (Instagram, TikTok, or similar) preferred Prior administrative experience in retail, creative, or small business environments is an asset

Why You'll Love Working Here

Join a small, supportive team that values creativity and initiative Gain hands-on experience in the fine jewelry industry Opportunities to learn about diamonds, moissanites, and the custom design process Work in a beautiful downtown studio surrounded by stunning craftsmanship

To Apply:

Please send your

resume

and a brief note about yourself to

leda@liviadiamonds.com

with the subject line

"Administrative Assistant Application - [Your Name]"

.

Job Types: Full-time, Permanent

Pay: From $40,000.00 per year

Benefits:

Dental care Extended health care Paid time off
Work Location: In person