Job Description

Our client is a well-established boutique law firm in downtown Halifax currently seeking an experienced Administrative Assistant to join their busy and growing team. This is an excellent opportunity for a skilled Administrative Assistant to step into a dynamic role offering variety, responsibility, and long-term growth. If you bring litigation experience, excellent organizational skills, and a proactive attitude, this firm offers the right environment to thrive professionally.
About Our Client
This mid-sized boutique law firm is recognized for its focused approach, commitment to excellence, and high standard of client service. The team operates in a collaborative and professional environment where mentorship, training, and long-term development are prioritized. With a culture that values initiative, continuous learning, and mutual support, the firm offers a strong foundation for those looking to grow their career in a stable and team-oriented setting.
About The Opportunity
The firm is looking to hire an experienced Administrative Assistant to support a busy legal team. This is an excellent opportunity to join a respected and well-structured organization that values mentorship, collaboration, and professional growth. The role offers variety, responsibility, and the chance to contribute meaningfully from day one. With no billable hour requirements for administrative staff and a strong commitment to work-life balance, this position provides a stable and supportive environment for long-term success.
About The Position
Reporting to the Chief Administration Officer, the Administrative Assistant will support 2-3 lawyers directly while also providing backup to other administrative staff. Duties include inbox management, complex scheduling, and document preparation. The role requires professionalism, attention to detail, and the ability to prioritize multiple tasks in a deadline-driven environment. The successful candidate will also provide front desk coverage during breaks and absences and support various general administrative functions across the office.
The Requirements

• Minimum 3 years of administrative experience, preferably in a law firm setting
• Diploma in Legal Administration or 2-year Paralegal Program preferred
• Strong scheduling and email inbox management skills
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel), Adobe PDF, ProLaw, and NetDocuments
• Excellent verbal and written communication skills
• Highly organized, proactive, and adaptable to shifting priorities
• Experience preparing legal documents, assembling court briefs, and transcribing dictation
• Ability to work both independently and collaboratively in a fast-paced team

Compensation

• Salary: Competitive and commensurate with experience
• Benefits: Comprehensive benefits package, including health and dental
• Pension Plan: Employee contributions with pension payable at end of career
• Vacation: Generous vacation time and personal days

At Aplin - together with our brands CompuStaff and Impact Recruitment - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.

Skills Required