Job Description

Administrative Assistant, Leasing:

Primaris REIT is currently hiring a dedicated and detail-oriented

Administrative Assistant

to support our

Leasing team

at our

Calgary Regional Office

. If you thrive in a fast-paced, dynamic environment and are eager to contribute to the success of a national retail real estate leader, this opportunity is for you!

As the Administrative Assistant, Leasing, you will provide comprehensive administrative support primarily to the Leasing team to ensure efficient operations and coordination. You will play a key role in maintaining accurate documentation, supporting leasing processes, managing communications, and assisting with event coordination and reporting. In addition, you will also provide general support to all employees at the Regional Office in addition to being the first point of contact as the office receptionist. You will provide support both in-person for visitors as well as over the phone or via email to respond to inquiries.

Key Responsibilities:

Provide excellent customer service as the office Receptionist by greeting visitors and answering general inquiries via phone and email

Manage day-to-day administrative functions, including correspondence, filing (digital and paper), and document organization

Organize couriers and office supply orders (e.g. Nespresso, Grand & Toy)

Process invoices and expense reports in Yardi and other systems

Prepare, track, and organize letters of intent (LOIs), deal flow documents, and lease agreements

Maintain and update property codes, lease plans, and area change requests

Coordinate DocuSign workflows and document tracking

Book travel and event arrangements for the Leasing team (e.g. ICSC events in Toronto, Las Vegas, Whistler)

Assist with event planning logistics in conjunction with Coordinator, Leasing

Maintain client portals and respond to landlord requests

Assist with report generation and data management using Microsoft Office Suite and other platforms such as Yardi

Manage phone systems (Net2Phone) and assist with IT coordination for Leasing team requirements

Collaborate with cross-functional teams such as Legal, Marketing, and Operations as needed

Support the preparation of presentations, reports, and other leasing materials

Contribute to special projects, leasing initiatives, and national campaigns as required

Ensure confidentiality, accuracy, and professionalism in all communications and documentation

Other duties as assigned

Requirements:

To excel in this role, we are looking for candidates with strong work ethic and communication skills. If this opportunity sounds interesting to you, you likely have the following attributes:

Bachelor's Degree/Diploma/Certificate in Business Administration or related field required

Experience in commercial real estate an asset but not required

Minimum 2-4 years of administrative experience; experience in real estate or leasing administration is an asset

Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Yardi is an asset

Excellent attention to detail and organizational skills

Ability to manage multiple tasks with competing priorities

Strong written and verbal communication skills

Professionalism, discretion, and a customer-service mindset

Join us and play a vital role in providing outstanding experiences to our valued customers and tenants.

How to Apply

:

If you are ready to embark on a rewarding career in the exciting world of real estate, we would love to hear from you!

To apply for the position of Administrative Assistant, Leasing, please email your resume to careers@primarisreit.com.

We appreciate all applications and will only contact those selected for an interview.

Primaris is committed to accessibility for persons with disabilities in the course of employment, including in recruitment and hiring. If, as a result of a disability, you require accommodation in order to apply for this role and/or participate in the recruitment process, please contact careers@primarisreit.com.

Primaris REIT is Canada's leading enclosed shopping centre-focused real estate investment trust. We own and operate a portfolio of 13.4 million square feet of dominant enclosed shopping centres valued at approximately $4.1 billion at Primaris' share. Our vision is to champion and elevate retail for Canadians by creating an exceptional experience for our customers while maintaining a strong presence in the industry.

Job Types: Full-time, Permanent

Benefits:

Company pension Dental care Disability insurance Employee assistance program Employee stock purchase plan Extended health care Life insurance Paid time off Tuition reimbursement Vision care Wellness program
Work Location: In person