Job Description

Girls Inc. Limestone

One (1) Administrative Assistant

Kingston, Ontario

Length of contract:

12 months, with possibility of extension

Start Date:

As soon as possible

End Date:

12 months from date of hire

Schedule:

20 hours per week

Wage: $

22.20 - $25.03, commensurate with experience

We are currently seeking one (1) new team member in Kingston to fill the role of Administrative Assistant.

Girls inc. Limestone is a non-profit, registered charitable organization devoted to supporting the needs and interests of girls, women, and gender-expansive people across four counties in the greater Kingston and Belleville, Ontario communities. We offer a comprehensive approach that addresses all aspects of a girl's life. This includes preparing girls to achieve academically, to be economically independent, and to know and stand up for their rights. More information about Girls Inc. can be found on our website at www.girlsinclimestone.ca.

Girls Inc. Limestone is proud to be an equal opportunity employer. We are committed to fair employment practices and providing an inclusive, accessible, and barrier-free work environment that is free from discrimination and harassment with respect to race, colour, ancestry, place of origin, physical or mental disability, sexual orientation, age, religion, political belief, marital or family status, citizenship, or immigration status. Girls Inc. is committed to providing the comprehensive Girls Inc. Experience and other support services to those who identify as girls, women, and gender-expansive people who feel our pro-girl and pro-woman environment is the best fit for them. For more information, please see the Girls Inc. National Position Statement on Gender Identity.

Applicants will work together with the Operations Manager to provide ongoing administrative support with tasks that include coordinating activities and meetings, documenting meetings, purchasing, program and accounting data entry, bookkeeping, writing emails, letters, and reports, running errands and other related activities.

The successful applicant will be

an organized self-starter

with excellent writing skills and an eye for detail who is available to work in-office and in the community for all scheduled shifts.

Job Duties

Support daily office operations to ensure an organized, efficient workplace

Maintain office supplies, equipment, and inventory

Coordinate shared calendars, meeting bookings, and room scheduling

Prepare meeting agendas, take minutes, and distribute follow-up materials

Answer phones and respond to inquiries professionally

Coordinate logistics for internal and external meetings, trainings, and events

Arrange travel and accommodations when required

Track deadlines and send reminders to ensure timely completion of tasks

Enter and update data in spreadsheets, databases, and internal systems

Process invoices, expense reports, and purchase requests

Track budgets, expenses, and basic financial records as assigned

Support payroll preparation and timesheet tracking

Prepare reports and summaries for management

Coordinate catering, equipment, and venue needs

Support audit and reporting processes

Qualifications and Experience:

Successful completion of a Canadian Police Information Centre (CPIC) check including a Vulnerable Sector Check is required

A completed Ontario Secondary School Diploma

Comfortable with Microsoft Office 365 applications

Experience with QuickBooks

The ability to work independently, pay attention to detail, and manage multiple tasks with excellent time management skills is essential

Reliable transportation for daily travel within Kingston and, at times, Belleville

How to apply:

Please send a copy of your cover letter and resume by email to justinemarchand@girlsinclimestone.ca. Please do not mail or deliver printed applications.

We wish to thank all applicants for their interest in supporting the work of Girls Inc. in our community! Please note that only those individuals selected for an interview will be contacted.

Girls Inc. is committed to employment equity, diversity, an inclusion. We value diversity and encourage members of designated groups and marginalized populations including newcomers, racialized/visible minorities, people with disabilities, Indigenous peoples, workers of all ages, language minorities (e.g., Francophones), and people from 2SLGBTQ+ communities to apply and self-identify.

Job Types: Part-time, Fixed term contract
Contract length: 12 months

Pay: $22.20-$25.03 per hour

Expected hours: No less than 20 per week

Benefits:

Employee assistance program Mileage reimbursement Paid time off
Work Location: In person