Job Description

Do you imagine yourself in an organization where you honestly feel that you are making a difference; doing work that is interesting and challenging? Then you should consider a career at Wilkinson & Company LLP.

Our holistic approach fosters initiative, confidence and professional growth. As Eastern Ontario's leading regional accounting firm, we serve a broad range of industries and not-for-profit organizations providing our staff with extensive experience as well as interesting and challenging work.

Who We Are:

We offer a small firm feel with the opportunity for work-life balance yet our staff, resources, and technical knowledge could rival any national firm. Wilkinson & Company LLP continues to grow and prosper; we are leaders in our field and committed to service excellence. We work as a team, for the firm, our clients, and for each other. At Wilkinson & Company LLP you will be given every opportunity to reach your full potential and enjoy a rewarding and prosperous career.

The Role:

This role combines administrative expertise with executive-level support responsibilities. The Administrative Assistant will ensure the efficient operation of daily office activities and provide high-level support to firm leadership.

Key Responsibilities

Administrative Duties

Proofread and finalize financial statements and client letters Archive tax documents and working papers in a paperless system Respond to CRA queries and submit forms electronically Assist clients, lawyers, and bankers with document requests Manage mail handling, bank deposits, and courier deliveries Schedule meetings and coordinate internal logistics

Executive Support Functions

Manage executive calendars and scheduling Coordinate meetings, briefings, and travel First point of contracts for clients, routine client calls, handle intermediate calls on behalf of their respective Partner/client group. Prepare client packages and compile meeting materials Draft and edit correspondence for partners Track deadlines and maintain progress spreadsheets Handle CRA filings and post-assessment reviews Prepare, finalize, and archive invoices.

What You'll Bring to the Role:

Completion of a Business or Office Administration Diploma or related experience is an asset; 3-5 years in administrative roles; 1-2 years EA-level support preferred; Experience in accounting, legal, or financial services settings is an asset; Strong oral and written communication skills with strong attention to detail; Strong organization skills and attention to detail; Experience in calendar management and scheduling is an asset; Proficiency in Microsoft Office Suite with the desire to learn new software; The ability to work with and maintain confidential information; and The ability to work in a fast-paced environment, delivering high efficiency and high quality work.

Hours of Work

7 hours per day, 35 hours per week Additional hours and overtime will be expected surrounding month end, quarter end, and filing deadlines.
Applicants will be asked to submit a resume and cover letter.

We thank all applicants for your interest in working for Wilkinson & Company LLP. Only those applicants who have been selected for an interview will be contacted.

Accommodations will be provided to applicants to enable equitable participation in the recruitment process.

Job Type: Full-time

Benefits:

Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care Wellness program
Ability to commute/relocate:

Kingston, ON K7M 7G3: reliably commute or plan to relocate before starting work (preferred)
Experience:

Administrative: 5 years (required)
Work Location: In person