Job Description

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. This role involves managing various clerical tasks, providing excellent customer service, and ensuring the smooth functioning of daily administrative activities. The ideal candidate will possess strong computer skills, experience with office management software, and the ability to handle multiple responsibilities efficiently in a fast-paced environment.

Duties

Manage front desk operations, including greeting visitors and handling multi-line phone systems Perform data entry and maintain accurate records using Microsoft Office and Google Workspace applications Schedule appointments, coordinate meetings, and manage calendars Prepare and proofread correspondence, reports, and other documents for accuracy and professionalism File documents systematically both physically and electronically Assist with bookkeeping tasks using QuickBooks and other accounting software Provide customer support by addressing inquiries professionally and promptly Support medical or dental office functions if applicable, including patient check-in/out and insurance documentation Maintain organization of office supplies and ensure the cleanliness of workspaces Perform general clerical duties such as copying, scanning, and faxing documents

Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Strong computer skills with experience in data entry, proofreading, and document management Knowledge of QuickBooks or bookkeeping software is preferred Excellent organizational skills with the ability to prioritize tasks effectively Strong phone etiquette and experience managing multi-line phone systems Previous clerical or administrative experience in an office setting is highly desirable Ability to handle front desk responsibilities efficiently while providing exceptional customer service Experience in medical or dental office environments is a plus, including familiarity with medical/dental office procedures and insurance documentation Effective communication skills both written and verbal Ability to work independently with minimal supervision while collaborating as part of a team
Job Type: Full-time

Pay: From $21.00 per hour

Expected hours: 36 - 40 per week

Benefits:

Company events Paid time off Profit sharing
Work Location: In person