Job Description

Administrative Assistant - Junior
Location: Onsite - 6th Floor, South Petroleum Plaza
9915 - 108 Street NW, Edmonton, Alberta, T5K 2G6
Duration: 2 months with 12-month extension
Work Model: Onsite (mandatory)
Job Summary
The Administrative Assistant - Junior provides administrative and clerical support to managers and staff within the Environment & Protected Areas business unit. This role supports daily office operations, financial processing, document management, and communication activities while ensuring accuracy, organization, and compliance with Client standards.
Key Responsibilities
The duties include, but are not limited to:

• Proofread, format, and prepare Word documents, reports, and correspondence
• Create documents, memos, and internal communications as required
• Process invoices, accounts payable, and expense claims accurately and timely
• Maintain financial and record-tracking logs using Microsoft Excel
• Answer and direct phone calls and emails professionally
• Perform records management including scanning, filing, copying, and managing digital documents
• Track and organize administrative records in compliance with information management policies
• Serve as a point of contact for internal staff and external clients
• Provide general administrative support to managers and team members

Mandatory Qualifications
Education

• High School Diploma or GED (required)

Experience

• Minimum 1 year demonstrated experience using Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Minimum 1 year experience using Excel and Outlook
• Minimum 1 year experience with Accounts Payable and Accounts Receivable processes

Skills Required