Job Description

Company DescriptionUHN is Canada's #1 hospital and the world's #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.UHN's vision is to build A Healthier World and it's only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.Union: Non-union
Site: Toronto General Hospital, Toronto Western Hospital
Department: Patient Flow
Reports to: Director, Patient Flow
Hours: 37.5 hours per week
Status: Permanent Full-time
Closing Date: February 28, 2025Position SummaryServing as administrative support to the Director of Patient Flow, UHN, you will exercise considerable judgment and have independence in providing complex administrative support to a very busy senior team. Your overall responsibility is to ensure that all work from this office is deftly managed by being focused on effectively and efficiently managing constantly changing priorities related to internal and external projects, calendar and schedule management and effective communication with all relevant parties. In addition you will produce first rate documentation and anticipate Directors' professional needs. The role will also require you to interact with senior management across multiple sites and interface with clients and vendors. To be considered for this role, you must have significant experience in managing a busy Director's office.Duties

• Report and document generation for the Director of Patient Flow
• Leverage strong technical abilities in calendar and meeting management
• Communicate effectively, developing and fostering relationships with senior level stakeholders and their support teams
• Take ownership for the set up and execution of key meetings (equipment management and procurement, minute taking, electronic document management and filing etc.)
• Manage the schedule and payroll for the Administrator on Site Team
• Generate reports and slides from various data sources

Qualifications

• Completion of a recognized medical or business post secondary secretarial arts program at the diploma level or equivalent required
• Comprehensive knowledge of health care, organizational/office practices, procedures and standards required.
• At least 3 years of administrative support experience
• Experience working in a health care environment preferred
• Exceptional skill and proficiency in Microsoft Office and document management applications including, Excel, Outlook, SharePoint, Excel, Adobe Pro
• Knowledge of Access and Visio preferred
• Excellent initiative, attention to detail and efficiency
• Ability to produce high quality work in accordance with hospital standards
• Ability to maintain privacy and confidentiality
• Ability to take initiative and work well with a wide range of stakeholders within and external to the department and organization
• Excellent organizational and time management skills
• Excellent interpersonal and customer service skills
• Excellent verbal and written communications skills
• Proactively manage tasks and timeframes, as well as demonstrate a continuous learning approach
• Ability to produce high quality work in accordance with hospital standards
• Ability to work well under pressure and use good judgment and situational awareness in assessing difficult situations

Additional InformationWhy join UHN?In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP

) * Close access to Transit and UHN shuttle service

• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.All applications must be submitted before the posting close date.UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

University Health Network