Job Description

:Who We Are:Welcome to Vale. Our purpose is to improve life and transform the future. Together. We value our workforce and strive to offer continuous training and career development opportunities for our people.Vale Base Metals is one of the world's largest producers of high-quality nickel and an important producer of copper and responsibly sourced cobalt. With headquarters in Toronto, Canada, and operations in Newfoundland & Labrador, Ontario, Manitoba, UK, Indonesia, and Brazil, we are delivering the critical building blocks for a cleaner, greener future.Applying the latest technologies to sustainably mine the critical minerals that power electric vehicles, build renewable energy solutions, and help develop life-saving medical equipment is at the heart of what we do.We invite you to be part of our evolution.Our Team:The Project Services and Shutdown Team is an integral part of the business supporting the long-term capital-intensive investments that will expand, maintain, and improve upon assets currently within the organizations portfolio and new projects that will promote growth within the business. Members of this team work to monitor the status of projects in the areas of cost and schedule, supporting in forecasting, resource, and physical progress measurement, and ensuring best practices and procedures are in place.The OpportunityWe are currently seeking an Administrative Assistant lll to join our Project Services and Shutdown team in Sudbury.This role will provide administrative support to management and staff of the departments, including helping to schedule, track and report on Projects.AccountabilitiesIn this position you will:

• Provide office administration and support to the department (e.g. IT setup and decommissioning for employees, managing, and tracking change requests for employee work clothing)
• Assist with travel arrangements, submit expenses for travel and other expenses.
• Assist in the maintenance of email distribution lists.
• Scheduling duties (i.e. lead meetings, schedule meetings, track work status, enter work orders, run weekly reports in SAP, etc.)
• Set up folders and agendas and record minutes for regular coordination and performance meetings.
• Input and track vendor time sheets and reconcile with invoicing.
• Produce reports, graphs and charts. Must be able to interpret and manipulate data (e.g timesheets, delays analysis, etc.)
• Assist with scheduling /tracking vacation and overtime.
• Create requisitions and SESs for various vendors, maintain tracking sheets, issue reports.
• Complete releases, ensure invoices are paid in a timely manner and issue monthly budget reports.
• Ordering office and other supplies, stock and non-stock.
• Other duties as assigned.

Qualifications and Specific Skills:Education: The successful candidate will possess a College Diploma in Business Administration or other associated Business discipline or equivalent.Experience: The ideal candidate will possess a minimum of 2 years of relevant experience in an Office or Business Administration role, preferably with Vale.Computer Skills: Proficiency with Microsoft office applications (including Word, Excel, Outlook and PowerPoint), applicable experience in SAP and PeopleSoft.What We Offer You

• Competitive salary
• Attractive pension and benefits (company paid core coverage, flex health and dental coverage, flex accounts, disability plans and optional insurances)
• Leave for all of lifes reasons (vacation, flex, sick, parental)
• Work culture dedicated to safety, diversity & inclusion, and career growth.
• Grow your career in a large and global company, and mining industry leader.
• Employee Family Assistance Program
• Online training and career development opportunities

Comments:These positions are covered under the Collective Agreement between Vale and the Local 2020-05 United Steelworkers.Applicants are encouraged to review the Job Selection Posting Process for Local 2020-05 Employees located on the Ontario Operations Human Resources website.We appreciate your interest in being a part of the team though only those applicants who are selected for interviews will be contacted.Include to TransformAt Vale, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome - they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation is available throughout our recruitment process for applicants with disabilities.Apply By: August 1, 2024Pay Grade: F#ValeBaseMetals

Vale