Job Description

: SUMMARY
The Administrative Assistant II provides coordination and support in the areas of the Purchase Order process, report generating, research, timeline/attendance reporting and Human Resource Administration issues. KEY DUTIES & RESPONSIBILITIES

• Carry out the day-to-day execution of clerical duties to ensure BGIS is provided with administrative support
• Attend to all document management tasks including, filing, mail (internal/external/ courier), photocopying, word-processing as required, and coordination / assembly of documents for binders, communications and newsletters
• Create and maintain simple spreadsheets
• Service office equipment, notify service supplier if unable to resolve issue
• Arrange travel and/or conference room bookings as required
• Maintain client satisfaction and positive relations with BGIS external contacts
• Other related general administrative duties as required
• Other duties as assigned

KNOWLEDGE & SKILLS

• Requires one (2) years or more of administrative experience
• Strong computer skills, proficient with MS Office
• Self-motivated
• Ability to work independently
• Strong time management skills and organizational skills
• Ability to communication both written and verbally
• Strong customer focus

Licenses and/or Professional Accreditation

• None required

This is a regular, full-time position with a salary range of $44,303 - $52,121 per annum. The starting salary will be based on the successful candidate's competencies, including but not limited to experience, education and performance related to this role.
About Us: We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
About the Team: BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.
At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!
BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

Skills Required