Job Description

What's the Job?
Work Type: Full-time, Onsite
Duration: 1 Year
Shift: 8 hours/day, Monday to Friday

• Pay Rate (T4): $23.60/hr

Job Summary As an Administrative Assistant II, you will support the smooth day-to-day operations of the Thunder Bay regional office through proactive administration, communication, and coordination. This role requires a highly organized, tech-savvy professional who thrives in a fast-paced environment and is comfortable working independently.
Key Responsibilities Executive & Operational Support

• Manage calendar, travel, correspondence, expense reports, and safety training tracking.
• Coordinate internal/external meetings including agendas, minutes, logistics, and follow-ups.
• Maintain internal communication channels and liaise with external contacts.

Office & Facilities Management

• Handle telephone reception and office operations including mail, supplies, and maintenance.
• Liaise with REWS and building services for repairs and service tickets.

Regional Team Coordination

• Maintain distribution lists, directories, and SharePoint/Team sites.
• Coordinate meeting logistics and manage duty rotations.
• Distribute materials and updates (e.g., SAP requirements).

Budget & Expense Administration

• Assist with SAP entries, SRO tracking, and expense submissions.
• Manage invoice processing.

Technical & Systems Support

• Process SailPoint/system access requests.
• Provide Power BI reporting and troubleshoot office equipment.
• Handle service request orders and general clerical support.

Learning & Onboarding

• Act as Workday Learning Administrator.
• Support onboarding and learning functions.

Community Investment & Stakeholder Engagement

• Provide quarterly spend updates and coordinate media announcements.
• Support municipal advisors and event coordination.

Minimum Qualifications

• 3+ years of experience in administrative or executive assistant roles.
• Post-secondary education in Business Administration or related field.
• Proficiency in SAP, Workday, SailPoint, SharePoint, Power BI, MS Office Suite.
• Strong organizational, communication, and time management skills.
• Ability to work independently and support virtual teams.
• High attention to detail and discretion with sensitive information.
• Willingness to travel approximately once per month across Northern Ontario

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells
ManpowerGroup (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands - Manpower, Experis, Talent Solutions, and Jefferson Wells - creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.

Skills Required