Job Description

SAIT\xe2\x80\x99s School of Construction is committed to working with industry to ensure students are learning \xe2\x80\x94 and leading \xe2\x80\x94 using the latest technology, tools and practices. We provide students with the foundations to build a rewarding career in one of the largest sectors of the Canadian economy \xe2\x80\x93 the construction industry.


The Opportunity


Reporting to the Manager, Support Services, this position is temporary full-time salaried. You are responsible for providing administrative support to the Academic Chairs of apprenticeship and diploma programs. As a Program Administrative Assistant, you will have the opportunity to collaborate with other administrative team members and may travel to satellite sites to cover-off. If you enjoy being the face of the organization, independently overseeing operational support and have strong problem-solving skills, apply today and look forward to positively contributing to the SAIT team.

The Role

• • Concierge service to all clients \xe2\x80\x93 welcome visitors and students, answer phone calls, handle student inquiries in the ticketing system and emails, and provide front desk support as needed.
  • Provide general information regarding the school and direct students/public to appropriate departments for information.
  • Purchasing and travel accommodations bookings for ACs and Faculty as required
  • Provide administrative support to Academic Chairs and faculty
  • Coordinate program meetings and distribute agendas and minutes to attendees. Scribe meetings actions, book rooms, order catering, and provide technical support for virtual meetings when needed.
  • Event coordination for various initiatives and providing resource support for student recruitment and support (Open House, info sessions, capstone events, fundraisers).
  • Generate reports from Banner: Student information, class lists, timetables and schedules.
  • Provide administrative support for projects and data collection, student orientations, student awards, and program accreditations.
  • Enter and prepare load verification for instructors
  • Assist with work-integrated learning and practicum initiatives for students
  • Process substitution forms for faculty
  • Contribute to the effective operation of the schools and sites by performing cover-off reception and administrative duties when needed

Qualifications

• • Minimum high school diploma
  • Office administration diploma/certificate, supplemented with at least 3 years office experience, is required
  • An equivalent combination of education and experience may be considered.
  • 2-plus years of customer service experience in an administrative capacity is highly preferred.
  • High customer service focus, must be willing to assist team members and achieve team goals.
  • Experience in post-secondary education is considered an asset
  • Intermediate to advanced level proficiency in Microsoft Office Programs (MOS) Certification would be an asset
  • Working knowledge of BANNER, SOLAR, DCU, ATOMS, and learning management systems is an asset
  • Strong ability to work independently and make sound decisions or recommendations with limited direction
  • Exceptional verbal and written communication skills and ability to build positive work relationships
  • Excellent task prioritization and organizational skills; flexible and able to manage changes on short notice
  • Committed to quality and meeting deadlines, with a keen eye for accuracy and developing process improvements
  • Must be able to work some rotational evening shifts and occasional events outside of work hours.

Job Classification: Administrative Assistant I
# of positions: 1
Salary Range: $45,427.20 - $55,972.80
Hours per week: 40hrs
Posting End Date: Oct 6th, 2023


About SAIT

SAIT is a global leader in applied education. Named one of Alberta\xe2\x80\x99s Top Employers, we offer the chance to work with a purpose \xe2\x80\x94 preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.

Building on our 100+ year history, we\xe2\x80\x99re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.

Equity, diversity and inclusion (EDI) is essential to achieving SAIT\xe2\x80\x99s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.


At SAIT, we understand that experience comes in many forms. We\xe2\x80\x99re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we\xe2\x80\x99re looking for, please consider applying.


SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.

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