Job Description

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency in various office software. This role is vital in ensuring smooth daily operations, providing exceptional customer service, and maintaining accurate records. Experience in medical or dental offices is a plus, but not required. The position offers an opportunity to work in a professional environment where organizational skills and multitasking are highly valued.

Duties

Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks Handle filing systems and organize documents for easy retrieval Provide customer support through email, phone, and in-person interactions Assist with bookkeeping tasks such as invoicing and expense tracking Support office management with administrative tasks like proofreading documents, scheduling appointments, and managing calendars Support medical or dental office functions as needed, including patient check-in/out and appointment scheduling Maintain organized workspaces and ensure office supplies are stocked

Requirements

Proven clerical or administrative experience, preferably in a medical or dental office setting Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks Strong computer skills with the ability to perform data entry accurately and efficiently Excellent organizational skills with attention to detail Ability to handle multi-line phone systems and demonstrate professional phone etiquette Experience with filing systems and document management Strong typing skills with proofreading ability for accuracy Customer service experience with a friendly and professional demeanor Ability to work independently and prioritize tasks effectively High school diploma or equivalent; additional administrative certifications are a plus
Job Types: Full-time, Permanent, Casual, Apprenticeship

Pay: $40,500.00-$65,200.00 per year

Benefits:

Casual dress Company events Company pension Discounted or free food Extended health care Flexible schedule Life insurance Paid time off Work from home
Work Location: In person