Job Description

IMAGINE BEING THE DIFFERENCE
As a leader among healthcare providers in Canada for over 50 years, Bayshore Home Care Solutions (Hamilton), a division of Bayshore HealthCare Ltd., is dedicated to providing exceptional care to our patients and fostering a safe, supportive environment for our staff. We prioritize health, safety, and well-being in everything we do. Our team is currently seeking a highly organized and detail?oriented Administrative Assistant to support healthcare operations in a fast?paced, regulated environment.
Position Summary
This role requires the ability to manage multiple competing priorities, supporting our clinical, administrative, and field teams utilizing healthcare?specific systems and technologies to ensure efficient, compliant operations. The ideal candidate is adaptable, technically proficient, and experienced working within healthcare settings where accuracy, confidentiality, and responsiveness are critical.
Schedule: Days Monday through Friday
Location: In-Office (1211 Barton St East Unit 4, Hamilton Ontario)
Key Responsibilities
Administrative & Clinical Support

• Provide day?to?day administrative support to multi-disciplinary teams
• Manage calendars, appointments, meetings, and room scheduling for providers and leadership

Prepare, edit, and distribute reports, correspondence, and documentation related to patient care and operations
Priority & Workflow Management

• Effectively manage multiple priorities, deadlines, and interruptions common in healthcare environments
• Anticipate operational needs and adjust schedules and tasks based on changing daily demands
• Track action items, follow?ups, and deliverables to ensure timely completion

Technical & Systems Responsibilities
Navigate and maintain records with in-house software

• Generate reports and extract data from clinical or administrative systems as required
• Utilize Microsoft Office and collaboration platforms to support documentation, data tracking, and communication
• Assist with system updates, template maintenance, and process documentation

Compliance, Confidentiality & Quality

• Handle patient and employee information in compliance with organizational policies
• Maintain accurate records and documentation to support audits and regulatory requirements
• Support quality improvement initiatives and process standardization
• Ensure professionalism and discretion in all interactions

Operational & Team Support
Coordinate logistics for meetings, training sessions, and departmental initiatives

• Monitor supplies, service requests, and vendor communications as assigned
• Support special projects and events related to patient experience, workflow improvement, or operational efficiency

Why Join Us?
Bayshore HealthCare is built upon the guiding values of compassion and reliability; teamwork and diversity; innovation, leadership, and growth. Every single one of our 19,000+ employees across Canada operates with these fundamental values in mind;

• Value & Recognition: Be part of a mission-driven organization that values safety and compassion where you play a critical role in supporting patient care and healthcare operations

Top Industry Compensation Package: Bayshore recognizes the critical work you do. We offer competitive salary, Benefits, PTO and RRSP reflecting your skills and dedication to care

• Collaborative Team Atmosphere: Work alongside a dedicated team of healthcare professionals who are committed to providing the highest quality of care, with a National Clinic team to network with
• Training & Development: Opportunities to grow your career and develop on an on-going basis
• Safe and Supportive Environment: Adherence to strict health and safety protocols to ensure the well-being of both staff and clients Codes and Accessibility requirements. To ensure continued compliance throughout the recruitment and selection process, we encourage candidates to disclose any accommodation needs they may have.

Qualifications
Required Qualifications

• 2+ years of experience in an administrative or office support role, preferably in healthcare
• Knowledge of healthcare compliance standards and documentation practices an asset
• Demonstrated ability to manage multiple priorities in a high?volume, regulated environment
• Strong technical skills with:

• Teams
• Microsoft Outlook, Word, Excel, and Excel?based tracking
• Excellent organizational, time?management, and attention?to?detail skills
• Strong written and verbal communication skills
• Understanding of patient confidentiality and privacy requirements

Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. Dependent upon Provincial government regulations, and the position being applied for, new hires may be required to provide proof of vaccination against illnesses such as COVID19, Hepatitis, Seasonal Flu etc. Please speak with the recruiter for Provincial and/or position specific requirements. Medical exemptions or any based upon Human Rights Code criteria will be considered on a case-by-case basis.
"At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing."
At Bayshore Healthcare Ltd., and its subsidiaries, we are committed to fostering an inclusive workplace and operate in full compliance with all Provincial and Territorial legislation pertaining to Human Rights Codes and
Accessibility requirements. To ensure continued compliance throughout the recruitment and selection process, we encourage candidates to disclose any accommodation needs they may have.
Ready to Make a Difference?
Apply today and help us build a workplace where people thrive and safety is always a priority.
Posting Close Date: February 20, 2026
We are thankful to all applicants. Those who are considered for next steps will be contacted directly by Recruiter.

Skills Required