Job Description

The Administrative Assistant for Medical Affairs is a highly organized and motivated individual who
provides administrative and coordination support to the Medical Affairs Office and Medical Affairs Leadership. The Administrative Assistant has the ability to exercise good judgment in a variety of situations, maintain confidences while balancing multiple priorities including administrative support to the day-to-day operations, payroll, physician recruitment, physician leadership transitions, managing calendars, coordinating meetings/events, preparing various materials and documents, attending meetings and recording minutes, monitoring action items and developing related reports. The Administrative Assistant also provides support to the Medical Affairs specialists in physician clinical payments and project work. The administrative assistant will be required to collaborate and build relationships with administrative assistant from other departments along with physicians, staff, managers, HR & OD, and external stakeholders.
Qualifications
1. Post-Secondary Education or medical office administration program or equivalent
2. Minimum 5 years of administrative experience, preferably within an academic health sciences centre
3. Proficient key boarding skills (60 wpm)
4. Knowledge of health care administration, hospital policies and procedures, bylaws, emergency plans and hospital-wide programs
5. Demonstrated ability to develop systems that create efficient workflow and initiate, problem solve, prioritize and meet deadlines effectively
6. Demonstrated excellent computer skills in a variety of applications including Windows, MS Word, MS Access, MS PowerPoint, MS Excel, Taleo, KRONOS, and Management Information Tool, Basware, myHR
7. Excellent transcription and minute taking skills
8. Ability to appreciate the confidential nature of the position
9. Demonstrated excellence in effective communication and interpersonal skills within a professional environment
10. Ability to work on own initiative, and judgment in assuming responsibility for routine matters and problem solving.
11. Excellent organizational, transcription and minute-taking skills
12. Ability to work effectively independently and within a team environment

Skills Required