Job Description

Job Summary

We're seeking a reliable, detail-oriented Administrative Assistant to support our growing condominium management team. This is an excellent opportunity to join a dynamic, fast-paced office with flexibility for some remote work - and potential to grow into a licensed condominium manager.

You'll play a key role in ensuring smooth day-to-day operations -- assisting with resident communication, financial tracking, scheduling, and administrative coordination across multiple properties.

Responsibilities

Provide administrative support to property managers Prepare and send notices, meeting packages, and owner correspondence Maintain digital filing systems and owner records*
Schedule appointments, meetings, and contractor visits Support invoicing, basic bookkeeping, and report generation in QuickBooks Online (QBO) Create basic communications and visuals using Canva Manage emails and documentation using Microsoft Office Suite (Outlook, Word, Excel)

Experience

3+ year of experience in an office administration role Proficiency in QBO, Canva, and Microsoft Office Strong written communication and organizational skills

Experience with real estate, rental, or condominium management is an asset

Setting up email rules, keyboard shortcuts, and using AI tools Working with VOIP systems, cloud-based platforms, and online scheduling tools A general understanding of routers, modems, and common troubleshooting steps for remote or hybrid work setup

Growth Opportunity

We're looking for someone who wants more than just a job. For the right candidate, we'll consider

sponsoring your CMRAO-accredited condominium management education

, opening the door to a long-term career in property management.

Why Join Us?

You'll be part of a small, collaborative team committed to supporting communities with integrity and professionalism. We value initiative, clear communication, and a willingness to learn -- and we'll invest in your growth along the way.

Hours

: 37.5 hours/week

Salary

: $45,000 annually

Start Date

: September 15, 2025

Location

: Based in Hamilton; hybrid schedule available after training
We encourage candidates who possess these skills and experiences to apply for this rewarding opportunity where you can contribute positively to our team while developing your professional capabilities in an administrative role.

Job Type: Full-time

Pay: $36,000.00-$45,000.00 per year

Benefits:

Casual dress Paid time off Tuition reimbursement
Experience:

Office: 3 years (required)
Location:

Hamilton, ON L8K 4V7 (preferred)
Work Location: Hybrid remote in Hamilton, ON L8K 4V7

Application deadline: 2025-08-15
Expected start date: 2025-09-15