Job Description

Reporting to the Program Manager, the Administrative Assistant will work to support the day-to-day operations on the whole UNITE project, including purchasing, payroll, HR and scheduling. They will provide administrative support to the individual Team members as needed.
Key Responsibilities

• Maintain calendars, schedule appointments and coordinate meetings and conferences. Arrange travel and accommodation as needed.
• Prepare, edit and distribute documents, reports, etc., and maintain digital filing systems to ensure efficiency and confidentiality.
• Act as a point of contact between internal team and institutional contacts at Dalhousie, IWK and NS Health.
• Payroll entry and administration.
• Assist Program Manager with procurement, finance and HR paperwork submission and follow-up, track inventory and order supplies as needed, initiate and track IT ticketing.
• Help to organize events, presentations and communications.

Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications

• Business/Administrative Professional program with experience working as an administrative assistant, preferably in a research, health or academic environment.
• Interest in advancing mental health promotion and care.
• Proficiency in Microsoft office.
• Ability to prioritize tasks and manage time efficiently.
• Excellent verbal and written English communication skills, attention to detail with a high regard for quality, accuracy and organization.
• Self-directed and able to consistently take initiative and multi-task across more than one project.

Assets

• Experience in a research environment with a solid understanding of good clinical practice in research and the Tri-Council Policy Statement (TCPS 2).
• Experience with payroll entry, financial processes and HR .
• Experience with Dalhousie and/or IWK systems.

Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a voluntary RRSP, health and dental plans, a wellness allowance, an employee and family assistance program and a tuition assistance program.
Application Consideration
Non-probationary bargaining unit employees (PSAC Local 86001) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed .
Posting Detail Information
Number of Vacancies 1
Open Date 01/26/2026
Close Date 02/04/2026
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting
Documents Needed to Apply
Required Documents * Resume / Curriculum Vitae (CV)
Optional Documents * Cover Letter

Skills Required