Job Description

About the Role:

We are seeking a reliable and detail-oriented Administrative Assistant to support the daily operations of our growing transportation company. This role is ideal for someone who thrives in a fast-paced, customer-focused environment and enjoys keeping things organized behind the scenes. The successful candidate will play a key role in ensuring smooth scheduling, communication, and documentation across our team and client base.

Key Responsibilities:

Assist with scheduling and dispatch of transportation services Respond to phone and email inquiries from clients, caregivers, and staff Maintain accurate records of bookings, billing, and driver schedules Generate invoices, track payments, and follow up as needed Support hiring, on boarding, and communication with drivers and other team members Prepare basic reports and documentation for internal tracking Keep digital and paper files organized and up to date Provide general administrative support to management and operations teams

Qualifications:

Reliable transportation is required Proven experience in an administrative role, ideally in transportation, logistics, or customer service Strong organizational and time-management abilities Excellent written and verbal communication Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools Ability to multitask and adapt to changing priorities Friendly, professional, and customer-service focused Ability to handle sensitive information with discretion and professionalism High school diploma or equivalent; an associate or bachelor's degree is a plus.

Preferred Skills:

Driver's license of class 4 or better is considered an asset Social media management Experience in scheduling and coordinating complex calendars

What We Offer:

A supportive, team-oriented work environment Competitive wages based on experience Paid vacation Group benefits A meaningful role helping people get where they need to go safely and reliably

Compensation:

The average wage for an Administrative Assistant in Canada ranges from $18 to $25 per hour, depending on experience, location, and specific job responsibilities. Annual salaries range between $37,440 and $52,000 for full-time positions.

How to Apply:

Please send your resume and a short cover letter to info@tjsdrivingservices.com. We thank all applicants for their interest; only those selected for an interview will be contacted. We look forward to reviewing your application soon.

Job Types: Full-time, Permanent

Pay: $18.00-$25.00 per hour

Expected hours: 35 per week

Benefits:

Extended health care
Work Location: In person