Job Description

Position Information

Position Title

Administrative Assistant

Department/Unit

Communication Sciences & Disorders

Location

Halifax, Nova Scotia, Canada

Posting Number

S032-25

Employee Group

NSGEU Local 77

Position Type

Term

Duration of Contract (if applicable)

1 year

Employment Type

Full Time

Full-time Equivalency (FTE)

1

Salary

$25.89 - $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week)

Classification

C5

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The School of Communication Sciences and Disorders is one of ten units that make up the Faculty of Health and offers nationally accredited Master's degrees in both audiology and speech-language pathology. Reporting to the Administrative Manager, the Administrative Assistant provides administrative services to the students of the School of Communication Sciences and Disorders (SCSD), the general public, the school's director, full- and part-time faculty, administrative staff, academic coordinators of clinical education, sessional lecturers, and casual staff.

Key Responsibilities

Act as receptionist with associated responsibilities for the School of Communication Sciences and Disorders and assist with the coordination and organization of SCSD special events. Check-in clients using Client Software for the school's Audiology and Speech-language Clinics and ensure clients understand and sign consent forms. Maintain working knowledge of website management software and routinely review information on the website and update as necessary; solicit information from appropriate sources; post news and upcoming events; remove outdated items. Hold and be responsible for a purchasing card. Perform web research in support of pricing for equipment/test materials/stationery supplies or contact appropriate distributor by phone/email. Troubleshoot problems with faculty and staff computers; contact helpdesk or computer support personnel as required. Ensure student lounge computer is free of personal downloads and appropriate virus protection is maintained. Perform monthly maintenance on teaching laptops; ensure Windows updates and virus protection are current.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

Business/office/medical administration diploma, with approximately two to three years' related experience (or equivalent combination of training and experience). Proficiency in MS Office (Word and Excel). Excellent teamwork and interpersonal skills. Exemplary demonstrated communication skills (verbal and written) with the ability to interact with, support, and clearly convey information to a wide range of individuals with complex and diverse needs. Strong attention to detail, multi-tasking and organizational skills.

Assets

Knowledge of or experience in a university and/or medical environment.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie's core competencies (https://www.dal.ca/dept/leaders.html), in particular:



Self-Awareness & Professionalism Respect & Inclusion Adaptability Knowledge & Thinking Skills Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.



We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit

www.dal.ca/hiringfordiversity


Posting Detail Information

Number of Vacancies

1

Open Date

02/19/2025

Close Date

02/26/2025

Open Until Filled

No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/18251