Job Description

Job Title: Administrative Assistant

Program Area: Integrated Programs

Employment Status: 6 month contract

Hours per week: up to 28

Our Vision

A community without barriers to health and wellbeing.

Our Mission

We work with our community to promote and sustain health and wellbeing for all

Our Values

Compassion, Social Justice, Courage, Integrity, Adaptability.

Guelph Community Health Centre

(Guelph CHC)

prioritizes people who face barriers to health and accessing services, and people who identify as:

Homeless or at risk of homelessness



Living on low income Newcomers to Canada with language barriers Having moderate to severe mental health and/or addiction issues Having moderate to severe disabilities Indigenous First Nations, Inuit and Metis Black, mixed race and racialized populations Experiencing intersectional oppression 2SLGBTQIA+ Vulnerable children and their families experiencing conflict, isolation or attachment struggles




The Guelph CHC comprises many service teams who address specific needs. We refer to these service teams as our Integrated Programs. In this position, you should be familiar with:

The Emergency Treatment Fund (ETF)

is a funding initiative offered by Health Canada to municipalities and Indigenous communities to address urgent substance use needs.

The HOME (Health Outreach Mobile Engagement)

Team

is the Guelph CHC's contribution to ETF along with the Sanguen Health Centre, and the Mount Forest Family Health Team, which will provide mobile wrap-around support services to individuals struggling with substance use who face barriers to accessing traditional services. The HOME team will expand on existing programs to operate a mobile outreach vehicle in the City of Guelph, in tandem with Sanguen's Mobile Health Van in Wellington County, and offer additional place-based supports.



Reporting to the Guelph CHC Allied Health Supervisor, the HOME Team Administrative Assistant will play a pivotal role in keeping program operations smooth and organized. They will work with Integrated Program staff members to support the creation of the HOME program.



We are looking for an Administrative Assistant who:


Is passionate about supporting marginalized populations Demonstrates strong organizational and time management skills Is flexible, adaptive, and a creative problem solver Works from a harm-reduction philosophy and values team-based care Thrives in dynamic environments and enjoys contributing to new program development

PRINCIPAL JOB DUTIES

Assist with scheduling meetings, tracking timelines, and maintaining project plans Support communication between clinical teams, funders, and external partners Maintain accurate records of program activities, decisions, and milestones Serve as a point of contact for inquiries from staff, partners, and community members Coordinate onboarding for new staff (e.g., credentials, access to systems) Manage supplies, equipment orders, and facility setup as needed Assist with data entry, tracking metrics, and generating reports Support EMR setup, user access, and liaise with IT for troubleshooting Support audits, evaluations, and continuous improvement effort

QUALIFICATIONS

Minimum Grade 12 diploma; post-secondary education in office, medical, or business administration is an asset Proficiency with Microsoft Office software (outlook, word, excel) Ability to collaborate across clinical, allied health, administrative, and external teams Experience with Electronic Health Records is an asset Strong written and verbal communication skills Ability to set goals and get results within a set timeline Ability to manage multiple tasks and work independently Effective time management, decision making and organizational skills High level of confidentiality Flexible towards changing priorities, timelines, and program needs




We know that experience comes in many forms. If you have some of these qualities and are excited about this opportunity, then we want to hear from you. Please visit our website at

www.guelphchc.ca

and apply using the online application tool. In your application, please include a resume and cover letter outlining how your skills, qualifications, and experience meet the position requirements.





Guelph Community Health Centre is committed to employment equity and encourages applications from all qualified candidates, including individuals from priority populations who may identify as 2SLGBTQIA+, persons with disabilities, Indigenous, First Nations, Inuit and Metis individuals, and members of Black and other racialized communities.



We thank all applicants for their interest. Only those selected for an interview will be contacted.



If at any stage in the selection process you require accommodation, please let us know the nature of the required accommodation.



We require that all finalist applicants undergo a Criminal Record Check and Vulnerable Sector Screen through their local Police Services Branch prior to start date.