Grain Farmers of Ontario is looking for a friendly, self-motivated individual to join our Administration team as Administrative Assistant. Our ideal candidate is organized, has experience supporting meeting/event logistics, is committed to accuracy, and has a positive, supportive approach. If you are a team player who enjoys contributing to a supportive and professional workplace, we invite you to apply for this opportunity!
The Role
The Administrative Assistant plays an important role in supporting the organization through the efficient and effective execution of administrative tasks. They will support the Manager, Administration with general administrative work, provide assistance to all departments, and execute administrative tasks for the HR function.
Your day-to-day
Provide ongoing administrative support across the organization, including document management, distribution of correspondence, meeting coordination, initiative support, etc.
Assist the Manager, Administration with administrative support to the Board by managing and circulating official communications and minutes, updating the resolution tracking document, and ensuring the Directors' website is updated in a timely and organized manner
Support all departments with the coordination of event and meeting logistics, including venue booking, catering arrangements, hotel reservations, ensuring appropriate meeting technology is in place, and managing all other logistical details to support seamless meeting/event execution
Assist departments with event planning and execution by providing administrative support with invitations, arranging travel, handling phone communications, assisting with event preparation, and providing onsite support to ensure smooth execution
Act as a back-up to the Finance/Office assistant on administrative tasks, including answering and directing calls, office equipment maintenance and issues, and assisting with incoming/outgoing mail and courier
Support the maintenance of the office building by acting as the liaison with the property service providers to ensure a well-maintained building
Assist the Manager, Human Resources, with HR related administrative tasks, ensuring accuracy, timeliness, and confidentiality
Develop and maintain effective working relationships within the team and across all departments
Performs other duties, as required
What you will Bring
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