Job Description

Administrative Assistant -- One-Year Contract

Employment Type:

Full-time, 35 hrs./week, Mon-Fri 8:00-4:00

Term:

One-year contract, with possibility of becoming permanent depending on funding

Wage:

$22-$24/hr., commensurate with directly related experience and qualifications

About Round Lake Treatment Centre

Round Lake Treatment Centre (RLTC) is an Indigenous-led residential treatment Centre specializing in addictions and trauma recovery. Our approach is grounded in an Indigenous worldview that understands wellness as balance in mind, body, spirit, and emotions, and sees each person as part of a wider circle of family, community, and land. We are a trauma-informed organization that works to restore dignity, safety, and connection. All team members support recovery by modelling healthy boundaries, wellness practices, and respect in every interaction.

About the Role

The Administrative Assistant supports the day-to-day operations of the Centre, working closely with leadership and staff to keep our systems organized and responsive. This role combines administrative work with supporting people and plays a key part in keeping the Centre running smoothly for clients, families, staff, and community partners. This is a one-year term position with the possibility of becoming permanent, depending on available funding.

Key Responsibilities

Oversee office administration, records management, and reception coverage.

Support the Executive Director, Managers, and staff with correspondence, reports, and projects.

Coordinate Board and committee meetings, staff trainings, and community events.

Support HR functions including onboarding, training records, and personnel files.

Carry out financial processes such as accounts payable/receivable, deposits, MasterCard, and petty cash.

Maintain a high level of confidentiality and handle all information with discretion and professionalism.

Mentor junior staff and support continuous improvement in administrative systems.

Work in a way that reflects cultural safety, trauma-informed practice, and professional integrity.

Qualifications

Diploma/degree in Business or Office Administration (leadership or project management training an asset).

5+ years progressive administrative experience (including 2+ in a senior/coordinator role preferred).

Experience in non-profit, health, social services, or Indigenous organizations.

Strong organizational, communication, and computer skills (Microsoft Office and databases).

Deep understanding of confidentiality and ethics within a treatment and recovery setting.

Understanding of trauma-informed practice and Indigenous approaches to wellness is an asset.

Confidentiality & Ethics

All staff at RLTC are entrusted with sensitive and personal information about clients, families, and one another. Because we are a residential treatment centre focused on addictions and trauma recovery, maintaining confidentiality is not only a legal and ethical responsibility -- it is essential to creating safety and trust. Staff are expected to handle all information with discretion, maintain professional boundaries, and follow RLTC's confidentiality policies at all times. Respect for privacy and confidentiality is understood as part of walking in a good way with others on their healing journeys.

How to Apply

Send your cover letter and resume to:
Shelly Mitchell
Email: shellym@roundlake.bc.ca
Fax: 250-546-3227
Subject line: Administrative Assistant -- One-Year Contract Application

Job Type: Full-time

Pay: $22.00-$24.00 per hour

Benefits:

Casual dress Company pension Dental care Disability insurance Discounted or free food Employee assistance program Extended health care Life insurance On-site gym On-site parking Paid time off Vision care Wellness program
Ability to commute/relocate:

Armstrong, BC: reliably commute or plan to relocate before starting work (required)
Education:

Bachelor's Degree (preferred)
Experience:

Administrative Assistant: 5 years (required)
Work Location: In person