Job Description

Sunwest Aviation Ltd. is the leading Western Canadian operator of jet and turboprop charter aircraft. Our fleet consists of a wide variety of jets, turboprops and piston aircraft. Based on fleet diversity, Sunwest is able to offer excellent opportunity for advancement. With over twenty-five years of safe operation, we have established a solid reputation in the aviation industry. Operating from a modern facility in Calgary, our aircraft are available for charter to thousands of destinations not served by scheduled airlines.


We currently have an opportunity available for an Administrative Assistant - Executive Office. Reporting to the Executive Team, this position is responsible for performing the duties and responsibilities which include, but are not limited to, the following:


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Duties and Responsibilities:

Works independently to perform diversified administrative duties, including preparation of a variety of correspondence, documentation, reports, minutes of meetings, presentation material; coordinate meetings; prepare expense reports for senior executives Develop and maintain the filing systems and corporate records according to best practices Organize, coordinate and manage all day-to-day administrative issues Arrange corporate travel and meetings by developing itineraries and agendas; maintaining executive calendar; scheduling airline tickets, booking other transportation; arranging lodging and meeting accommodations for senior executives Act as a liaison internally and externally to receive inquiries/questions and assist executives in making decisions Anticipate workflow, prioritize and follow through on tasks to completion Improves quality results by researching, re-designing and assisting in implementing changes Assist with employee corporate credit card administration Coordinate the ordering and administration of office supplies Assist with sponsorship ticket purchases; assist HR with the yearly company functions and other various projects as required Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations Other related duties may be assigned

The successful candidate should possess the following qualifications and competencies. In addition personality profiling will be required of all candidates granted an interview for this position.


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Qualifications, Experience and Competencies:

Post-secondary education in Business Administration, Office Administration or equivalent is an asset Minimum 2 years' experience as an Administrative Assistant is required Intermediate computer knowledge and experience required with various software, particularly with Microsoft Office Strong organizational and prioritization skills Demonstrated ability to work with highly confidential and sensitive employee and business information Ability to exercise a high degree of confidentiality, initiative, independent judgment and ability to act decisively Superior ability to multi-task Must be extremely detail oriented Excellent verbal and written communication skills Personable with solid interpersonal skills Must be a team player Adhere to the safety accountabilities as per Sunwest's Safety Management System manual.

Sunwest offers a competitive, performance-based salary and a comprehensive benefits package, including dental, extended health, life insurance, AD&D, short-term & long-term disability, an Employee & Family Assistance Program, and Group RRSP plan matching. Offering a safe, diverse and innovative environment, Sunwest is respected for integrity and is committed to taking care of our customers, our employees, our partners and our community.


Sunwest Aviation is committed to employment equity and will consider the qualifications, education, knowledge and experience of all candidates. We encourage all candidates to apply and the most qualified candidate will be offered the position.