Job Description

an

Esquimalt Chamber of Commerce - JOB POSTING

Administrative Assistant

Overview

- The Esquimalt Chamber of Commerce is a cornerstone of the Esquimalt business community. We advocate for all businesses within the Township, provide resources and programs that support local businesses, and advance the vitality of our region.

Position Summary -

The Esquimalt Chamber of Commerce is seeking a capable and self-directed Part-Time Administrative Assistant to support administrative operations, communications, event planning, and member-service functions. This role requires a high degree of professionalism, initiative, and the ability to work independently while supporting a small governance-driven organization. The successful candidate will be comfortable working independently, managing multiple priorities, and contributing to the Chamber's visibility and member engagement through effective communications and event support.

This position is essential to ensuring the smooth day-to-day functioning of the Chamber while supporting its programs, events, and outreach.

- We are currently seeking a proven self-starter to provide foundational support to the Board three days per week, totalling 15 hours on a consistent schedule. This is a 6-month contract with the possibility of extension. This is a remote work opportunity, but the successful applicant must live in the Greater Victoria area full-time.

Key Responsibilities

Administrative & Operational Support

Provide administrative support, including email management, scheduling, correspondence, and document preparation Maintain accurate records, databases, and member information Support Board and committee activities, including preparation of agendas, meeting materials, minutes, and follow-up actions Track deadlines and ensure tasks are completed accurately and on time Handle routine matters independently and escalate issues appropriately

Communications, Marketing & Social Media

Assist with the creation, scheduling, and posting of content across Chamber social media channels Maintain consistency with Chamber branding, tone, and messaging Support member communications, including newsletters, announcements, and event promotions Monitor engagement and flag opportunities or issues as appropriate Drive new membership growth through community engagement

Events & Programs

Provide administrative and logistical support for Chamber events, meetings, and programs Assist with event planning tasks such as registrations, communications, vendor coordination, and follow-up Support on-site or virtual event execution as required

Continuous Improvement

Identify opportunities to improve administrative, communications, and event processes Make practical recommendations to enhance efficiency and effectiveness

Required Skill Set & Competencies

Core Skills

Strong organizational and time-management skills Excellent written and verbal communication abilities High attention to detail and accuracy Proficiency with standard office software and cloud-based tools Ability to manage multiple tasks and deadlines concurrently

Social Media & Communications

Experience managing or supporting social media accounts in a professional context Ability to create clear, concise, and engaging written content Understanding of basic content scheduling and audience engagement practices

Event Planning & Coordination

Experience supporting or coordinating events, meetings, or programs Strong logistical skills and ability to manage multiple event-related tasks Ability to anticipate needs and manage timelines before, during, and after events

Independence & Professional Judgment

Demonstrated ability to work independently with minimal supervision Sound judgment and confidence in making routine decisions Proactive problem-solving and an initiative-driven work style

Professional Attributes

Reliable, accountable, and consistent in follow-through Comfortable working in a small organisation with broad responsibilities Respectful of confidentiality and governance processes Calm, professional, and solutions-focused

Experience

Previous administrative, office, or organizational support experience preferred Experience supporting boards, committees, non-profit, or membership-based organizations is an asset

Start date:

Immediately

Wage:

$25-$28 per hour, commensurate with experience

Preference will be given to an Esquimalt resident or someone who shows a thorough understanding of Esquimalt.

Please forward your information to us at:

admin@esquimaltchamber.ca.

We will review expressions of interest as they come in. If you have questions, please call

Holly Courtright, our Board President at 250.888.6953.

Job Types: Part-time, Fixed term contract
Contract length: 6 months

Pay: $25.00-$28.00 per hour

Expected hours: 15 per week

Benefits:

Casual dress Company events Flexible schedule
Location:

Esquimalt, BC (preferred)
Work Location: Hybrid remote in Esquimalt, BC