Job Description

Req ID: 212265
Location: Central Zone, NSH Performance Centre
Department: Equity, Diversity, Inclusion, Reconsiliation and Accessibility (EDIRA), Clinical Performance and Professional Practice
Type of Employment: Temporary Hourly FT long-assignment (50%) for approximately 1 year with potential for extension
Non-Union Position
Posting Closing Date: 13-Nov-25
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.
About the Opportunity
The Administrative Assistant provides comprehensive support to the Senior Director by managing daily operations, coordinating administrative activities, and establishing procedures and guidelines. They act as a liaison within the portfolio and across Nova Scotia Health, offering leadership, mentorship, and standardization for other administrative assistants. The role also includes supporting committees, working groups, and other members of the Clinical Performance and Professional Practice portfolio, as well as providing backup to the Executive Assistant to the Chief Nurse Executive and Vice-President when needed.
The Administrative Assistant supports an inclusive and equitable workplace that values Equity, Diversity, Inclusion, Reconciliation, and Accessibility (EDIRA) in all administrative practices. They contribute to uplifting respectful collaboration and ensures that administrative processes reflect our commitment to fairness, cultural understanding, and accessibility for all while coordinating the administrative requirements and activities to the office of the Senior Director, EDIRA.
This opportunity is designated to applicants that identify as:

• Mi'kmaq and/or other Indigenous Persons
• African Nova Scotians and/or persons of African Ancestry
• Other Racially Visible Persons
• Persons with Disabilities
• Women in occupations or positions where they are under-represented
• Members of the 2SLGBTQIA+ community

If you are a member of one or more of these equity groups, you are encouraged to self-identify on your electronic application.
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
About You
We would love to hear from you if you have the following:

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program. Undergraduate degree is an asset
• Minimum of 5-7 years' of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders.
• International Association of Administrative Professionals (IAAP) certification is an asset
• Knowledgeable in Equity, Diversity, Inclusion, Reconciliation and Accessibility principles and understanding, training or completed certification is an asset
• Demonstrated advanced skills in modern office practices, technologies, and information management
• Proven experience using meeting and information technologies to enhance efficiency and organization
• Skilled in leveraging technology for meeting planning, tracking, and information retrieval
• Excellent communication, interpersonal, prioritizing and organizational skills
• Competencies in other languages an asset, French preferred

Compensation and Benefits
$25.6347 - $32.2431 hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

Skills Required