Job Description

Job Title: Administrative Assistant (Entry-Level, Part-Time, 10-month contract with the possibility of extension)

Closing Date: January 26, 2026, 4:00pm

Company: Techsploration

Location: Hybrid (In-Office and Remote)

Hours: Part-Time, 20 hours per week

Remuneration: $20.00 per hour

Start Date: February 9, 2026

Reports To: Director of Operations

Position Summary

Techsploration is seeking an entry-level Administrative Assistant to support daily operations and program delivery. This part-time, hybrid role provides administrative, financial, and logistical support to staff and leadership in a collaborative, mission-driven environment. The successful candidate will be organized, adaptable, and eager to learn in a fast-paced setting.

Key Responsibilities

Responsibilities include, but are not limited to:

Provide administrative support to daily operations, including meeting coordination, room bookings, minute-taking, inbox monitoring, and general office organization

Support financial and administrative processes such as expense tracking, sponsorship invoicing, digital filing of claims and payments, and assistance with monthly financials

Coordinate logistics for programs and events, including preparing materials (teacher binders, certificates, task lists), purchasing supplies, and booking travel for teachers and staff

Assist with communications and content support, including monitoring the general inbox and contributing to social media content

Provide ad hoc support to senior staff and complete other duties as required

Some overnight, in-province travel may be required. All pre-approved travel-related expenses will be reimbursed.

Required Competencies and Qualifications

Must live within the Halifax Regional Municipality (HRM)

Ability to adapt, remain flexible, and work creatively in a changing work environment

Strong organizational and time-management skills

Proficiency with Microsoft Office Suite (Word, Excel, Outlook)

Ability to work independently and as part of a team

Successful completion of Child Abuse Registry and Criminal Records checks (confirmation letters required)

Assets

Access to a personal vehicle

French and/or Mi'kmaw language skills (considered an asset but not required)

What We Offer

Hourly wage of $20.00

Two weeks of vacation (calculated on an annual basis)

Reimbursements of pre-approved expenses incurred during required travel

Techsploration is located within Mi'kma'ki, the ancestral and unceded territory of the Mi'kmaq People. We are committed to and value diversity and inclusion. We encourage applications from all qualified candidates including members of racially visible communities, persons with disabilities, Indigenous persons, African Nova Scotians, and members of the 2SLGBTQ+ community. Applicants wishing to disclose any personal details related to equitable or inclusive hiring are encouraged to do so in their application.

APPLICATION INSTRUCTIONS

To apply, please submit your cover letter and resume

via email

to Natasha Snow at

natasha.snow@techsploration.c

a, stating

"Administrative Assistant" in the subject line

. Selected candidates will be provided with a pre-determined interview time.

We wish to express our appreciation to all applicants for their interest and effort in applying for this position. However, only candidates selected for interviews will be contacted.

Successful interview candidates will be subject to Child Abuse Registry and Criminal Records checks.

Closing date:

January 26, 2026, 4:00pm

This position supports an active business environment with numerous partners and requires professionalism and dedication at all times. The selected candidate for the 'Administrative Assistant' role must be able to work independently and effectively in a multi-tasking environment.

Job Types: Part-time, Fixed term contract
Contract length: 10 months

Pay: $20.00 per hour

Expected hours: 20 per week

Benefits:

On-site parking Paid time off Work from home
Work Location: Hybrid remote in Dartmouth, NS B3B 1L1

Expected start date: 2026-02-09