Job Description

The Opportunity:
McElhanney is seeking an exceptional and dynamic individual to fill the role of an Administrative Assistant in our Yellowhead (Edson) office. In this position, the successful candidate will be providing administrative support to the Yellowhead office and Branch Administrator as well as remote support for other Branch Administrators in locations such as Lloydminster, Peace River, and Edmonton. Duties include welcoming, and guiding visitors, sending, and receiving mail packages, answering, and directing phones, organizing office functions, filing and other branch related duties. This professional administrator will be able and happy to anticipate needs for the office and team as well as work with the managers and all, to run a successful operation.

What You'll Be Doing:

• Manage Reception: Couriers, Phones, Mail, incoming clients
• Organize and schedule travel arrangements such as travel and accommodations for field crews
• Booking safety courses and catering as needed
• Maintain tracking systems for items to do with health and safety, equipment, and fleet
• Assist administrative team within the Prairies North Region with various financial document support, including accounts payable, expense reports, and bank deposits.
• Assist Project Managers with project set up and project-related administrative/clerical tasks as required
• Desktop Publishing: Formatting of documents using MS word and creating and updating spreadsheets using MS Excel. Options to use Adobe Illustrator and InDesign
• Executive Support: Support branch manager with scheduling, meetings, various desktop publishing
• Support other administrative duties as required

What You'll Bring:

• Prior experience in an administrative/clerical position is preferred, but not necessary.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent communication skills (written and verbal) including grammar, punctuation, and spelling
• Attention to detail and ability to multi-task, and the ability to work quickly and effectively in a fast-paced environment
• Demonstrated workplace professionalism; ability to work well as part of a team but also work independently
• Experience with Microsoft Dynamics is an asset

What Can We Offer You?

• Full-time position with 36-40-hour work weeks
• Eligible for maternity leave top-up and parental leave top up
• Extended health and dental coverage, healthcare spending account, and RRSP matching
• Employee & Family assistance program, which offers 24/7 support online or over the phone
• A workplace culture that is characterized by respect and inclusion for all
• Competitive salary, participation in our generous performance bonus plan, and opportunity to join an employee-owned firm.
• Financial assistance to support your relocation (if applicable)
• Continuous support for your growth through professional development reimbursement, mentorship programs, and opportunity to join numerous internal committees.

About McElhanney Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,000 staff members in 33 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation, and benefits package, and collaborating with a team of great professionals.

Our Purpose: Amaze our clients. Care for our communities. Empower our people.

#LI-AM3 #Junior #Hybrid #li-junior #li-hybrid
If this is the opportunity for you, apply now or visit www.mcelhanney.com/careers to apply online. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

To learn more about employee experience at McElhanney, visit us on McElhanney is committed to fostering a culture of diversity, equity, and inclusion which celebrates the successes that comes from a team diverse in expertise, experiences, and perspectives. We encourage and are pleased to consider all qualified candidates, welcoming all ethnicities, religions, colour, sex, sexual orientation, gender identity, aboriginal status, age, or people with disabilities. Requests for accommodations can be made at any stage of the selection process. McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit:

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This is a full-time position