Job Description

ADMINISTRATIVE ASSISTANT

GOVERNMENT AND COMMUNITY RELATIONS, UNIVERSITY RELATIONS

Competition No.

26.01.05

CATEGORY

SALARY

CLOSING DATE

Full-Time Continuing (35 hours per week) MSU Band C (Steps 1-8): $23.550 - $34.245 per hour. $42,861 - $62,327 per annum (Based on 35 hours per week). January 23, 2026

About Us

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MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Metis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.



Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

Opportunity

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MacEwan University is seeking an Administrative Assistant for a full-time continuing opportunity with our Government and Community Relations department. Reporting to the AVP, Government and Community Relations, you will provide comprehensive administrative and operational support to the area and the broader University Relations (UR) division.


This is an exciting role with a team that has incredible impact across MacEwan University. We are looking for someone that has great passion in working with others, takes initiative, and can be creative in how to support the team. You will be responsible for meeting and event coordination, maintaining effective administrative processes and practices, updating and maintaining templates, databases and spreadsheets, assisting with document preparation for various human resources processes, credit card reconciliation, maintaining and coordinating department assets, inventory management, records management and coordinating financial processes. You will be required to demonstrate flexibility, adaptability, and interchangeability to be able to provide support if there are fluctuations in demand for administrative support across the University Relations division.


Key responsibilities include:

Responding to phone, email and in-person inquiries, providing information and re-directing, when necessary; Formatting, proofreading and editing documents to ensure completeness, accuracy, appropriateness and alignment with university and departmental policies, procedures and standards; Creating and updating department forms and templates, including digitalizing documents; Maintaining and updating paper and electronic filing systems including databases and spreadsheets; Composing departmental correspondence such as contracts, memos, letters, posters, and notices; Scheduling meetings, drafting and distributing agendas/minutes, and coordinating meeting logistics; Establishing and maintaining effective administrative processes and practices; Completing or assisting with human resource processes including recruitment requisitions, Employee Action Forms and other related items; Coordinating the new employee recruitment process and developing and maintaining general on-boarding documents for new hires; Adhering to records management and retention requirements and policies; Assisting with P-card reconciliation and ensuring correct coding and documentation are used; Liaising with suppliers, departments, and external vendors to obtain quotes when requested; Coordinating, updating, and maintaining financial and budgeting processes; and Researching data and obtaining estimates/quotes to support budgeting.
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SKILLS

You will have:

Excellent time management, organizational and prioritization skills; The ability to take initiative, work independently and manage multiple projects and/or priorities with minimal supervision; Strong proofreading and editing skills; The ability to create professional reports and correspondence; Effective problem-solving skills with keen attention to detail; Flexibility and adaptability to changing priorities; Strong verbal, written and interpersonal communication skills with a professional and friendly approach; The ability to work with confidential information and to exercise judgement and discretion; and Proficiency in Microsoft Office Suite, Adobe Professional, and SharePoint.
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QUALIFICATIONS

A minimum of a diploma in office or business administration or a related field. A minimum of 3 years of well-rounded administrative support experience, including meeting coordination, financial coordination, and records management. Experience working in a post-secondary environment would be considered an asset. An equivalent combination of education and experience may be considered.
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POSITION REQUIREMENTS

On-campus presence is required.
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BENEFITS

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

Competitive base pay Generous vacation time Secure pension plan Flexible benefits package Continuous learning culture * Opportunities for career growth