Job Description

The Administrative Assistant position will hold signing authority at the Administrative Support level and perform duties such as Preparing accounts receivable and payable invoices and claims; Responding to inquiries about various programs/services, assessing the nature of the request and provides guidance for appropriate services with both external and internal stakeholders; Liaising with and periodically providing relief for the Executive Assistant. This position will Monitor contracts renewals for Interpretive Services; Liaise with staff from all COV sites, AHS, contract service providers, academic institutions, faith communities; and appropriate stakeholders on shared projects, providing the appropriate resources/services from Mission & Spirituality; Coordinate with MESVI members and other internal departments to ensure compliance with Stewardship Accountabilities and fulfilment of strategic initiatives. The incumbent will be responsible for Developing, updating, and maintaining Compassionnet and Covenant Health web page for items related to Mission, Ethics, and Spirituality (MES) data; Monitoring and corresponding with contacts through portfolio inboxes (Diversity, Interpretive Services, etc); Providing a full range of event planning services for portfolio- related events, including vendor management, materials sourcing and preparation within an approved budget, processing registrations, contacting speakers/attendees; Completing and tracking payroll timekeeping for the Directors' portfolios, amongst other duties within the scope of this role. The ideal candidate is great at leveraging their administrative, financial acumen, stakeholder engagement, organizational, time management & communication skills to deliver quality work that moves the team and Office forward. Occasional travel and weekend hours may be required. This is a non-unionized position.


Classification: Administrative Assistant Union: COV OUT OF SCOPE Unit and Program: Ethics and Diversity Primary Location: One Twelve Campus Location Details: Eligible to work hybrid (on/off site) within Alberta Employee Class: Regular Full Time FTE: 1.00 Posting End Date: 17-NOV-2025 Date Available: 01-DEC-2025 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Hourly Salary: $25.35 Maximum Hourly Salary: $38.03 Vehicle Requirement: Not Applicable

Required Qualifications:

Post-secondary diploma in Business/Office Administration (or equivalent). Minimum five (5) years administrative experience.

Additional Required Qualifications:

Meeting and events management experience. Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Creative and innovative problem-solving skills. Well-developed organization and planning skills. Excellent interpersonal and verbal/written communication skills. Strong knowledge of office administrative practices. Ability to work with Content Management Development (CMS) web-based platforms. Ability to work under pressure and adhere to short timelines in completing projects.

Preferred Qualifications:

Senior administrative experience preferred. Experience in a similar position in a health or university setting.