Job Description

Administrative Assistant - Homebuilding & Development

Job Overview

We are seeking a detail-oriented and organized

Administrative Assistant

with experience in the

homebuilding or land development industry

. The ideal candidate will support our team with administrative processes related to

permits, developers, warranties, and construction projects

. This role involves a variety of administrative tasks, including maintaining project records, coordinating with municipalities, and assisting with builder, homeowner, and vendor communications. The Administrative Assistant will play a key role in ensuring projects move efficiently through permitting, construction, and warranty stages while maintaining smooth day-to-day office operations.

Key Responsibilities

Support the permitting process by preparing, submitting, and tracking applications with city and county agencies. Communicate with

developers, contractors, inspectors, and utility providers

to ensure project requirements are met. Maintain organized digital and physical filing systems for

permits, drawings, warranty documentation

, and correspondence. Assist with

warranty and seasonal coordination

, including receiving homeowner requests, scheduling repairs, and following up with trade partners or vendors until completion. Track warranty claims and maintain accurate records for reporting and follow-up. Manage front desk operations, greet visitors, and respond to inquiries professionally. Answer and direct calls using a multi-line phone system. Perform accurate data entry to maintain up-to-date project, permit, and warranty records. Utilize

Microsoft,

spreadsheets, and presentations. Assist with bookkeeping tasks such as invoicing, expense tracking, and purchase orders using

QuickBooks

or similar software. Proofread and format documents such as contracts, proposals, and correspondence. Maintain confidentiality of sensitive information and adhere to company policies. Provide general administrative support to team members to enhance office and project efficiency.

Skills & Qualifications

Previous administrative experience in homebuilding, construction, land development, or related industries strongly preferred. Familiarity with permit coordination, development approvals, and warranty processes in residential construction. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Teams. Familiarity with cloud-based construction management software such as buildertrend Strong organizational and record-keeping skills with attention to detail. Excellent communication and customer service skills, especially when interacting with homeowners and trade partners. Ability to manage multiple priorities and deadlines in a fast-paced environment. Experience using QuickBooks or other accounting systems is a plus.

Why Join Us

We offer a collaborative and professional work environment where your organizational skills and industry knowledge will directly contribute to the success of our homebuilding projects. This is an excellent opportunity to grow your career within the

homebuilding, development, and warranty management

field.

Job Types: Full-time, Part-time, Fixed term contract
Contract length: 12 months

Pay: $16.26-$28.06 per hour

Expected hours: 40 per week

Work Location: In person