Job Description

About Us

We are a dedicated and compassionate physiologist's clinic focused on optimizing patient health through evidence-based care and personalized treatment plans. We value professionalism, empathy, and efficiency--and we're looking for an Administrative Assistant who shares those values to help keep the practice running smoothly.

Key Responsibilities

Greet patients and visitors warmly, manage check-ins, and answer phone calls with professionalism and care

Coordinate patient appointments, follow-ups, and practitioner schedules.

Transcribe clinical notes and dictations accurately and confidentially

Handle email correspondence, maintain patient records, and assist with intake documentation and setting up clients in office for remotely handled sessions.

Support day-to-day administrative operations including filing, data entry, scanning documents to bookkeeper as required and supply management

Updating Newsletter and sending to clients, as requested.

Process payments and assist with insurance or billing inquiries as needed

Qualifications

Prior experience in a medical or clinical office setting is an asset

Strong communication and interpersonal skills

Proficiency in Microsoft Office and Excel

Ability to maintain confidentiality and handle sensitive health information

Organized, detail-oriented, and comfortable multitasking

Secondary School Diploma preferred

What We Offer

A supportive and respectful environment

Consistent part-time hours with a four-day workweek

Opportunity to contribute to patient wellness and team success
Job Types: Part-time, Permanent

Pay: $18.00-$21.00 per hour

Expected hours: 20 - 25 per week

Experience:

Reception/Assistant: 1 year (preferred)
Work Location: In person