Job Description

Job Overview

We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will possess strong clerical and customer service skills, with the ability to manage multiple tasks efficiently in a fast-paced environment. This role is essential in supporting our daily operations and ensuring smooth communication within the office.

Duties

Provide administrative support to various departments as needed Willing to work in both our Downtown and Mill Woods locations May have evening and Saturday shifts Manage front desk operations, including greeting visitors and answering multi-line phone systems Perform data entry tasks accurately and efficiently Maintain organized filing systems for easy access to documents Utilize Microsoft Office and Google Workspace for document preparation, spreadsheets, and presentations Proofread documents for accuracy and clarity before distribution Handle student/new comer inquiries with professionalism and courtesy Coordinate appointments and manage schedules for team members Ensure the office environment is well-maintained and organized

Qualifications

Proven experience in an administrative role, preferably in a medical or dental office setting Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace Strong computer skills with the ability to learn new software quickly Excellent organizational skills with attention to detail Effective phone etiquette and communication skills for interacting with clients and colleagues Experience with data entry, filing, and clerical tasks Ability to work independently as well as part of a team Previous experience as a dental receptionist or in a similar customer service role is a plus
We welcome applicants who are eager to contribute their skills in a supportive work environment. If you are passionate about providing exceptional administrative support, we encourage you to apply.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Expected hours: 30 per week

Work Location: In person